Warehouse Coordinator

Role Overview

Warehouse Coordinator at Alghanim Industries, coordinating different warehouse operational processes and system transactions for inbound and outbound operations.

Role Purpose

Coordinate warehouse operational processes, liaise between the clearance team, showrooms and system processing functions, and manage inbound and outbound documentation to ensure smooth warehouse operations and accurate stock transfer management.

Key Responsibilities

Inbound Coordination & Documentation

• Coordinate with clearance team to prepare notification of arriving containers to warehouse for creation of advance shipping notifications.
• Receive and print goods receipt vouchers.
• Update Advance Shipping Notifications (ASNs) on arrival of containers with bin locations, movable units and quantity received.
• Send stock receipt confirmation to the buyer upon completion of ASN update, detailing any shortages, excess or damage to stock received.
• Create and maintain an inbound shipping schedule to be updated as required and transmitted to the business team on a basis as determined by the service standard.
• Create and maintain Key Performance Indicators (KPIs) on service standards for inbound containers, logging all relevant dates and publishing a monthly report.

Outbound Processing & Picking

• Create and print put-away lists.
• Monitor system clearing of pending stock transfer and putaway, and follow-up on clearing variances in system.
• Handle customer picking and print driver's job tickets.
• Create and confirm outgoing transfer orders.
• Prepare reports for checking of picking and put-away.
• Prepare distribution on special requests from product managers and showrooms.
• Perform post goods issue and handle business unit requests.

Returns & Stock Management

• Clear inbounds of customer and showroom returns.
• Support supervisors in follow-up with showrooms for pending stock transfer schedules.

Reporting & System Administration

• Support the supervisor in-charge in all system transaction reports and activities.
• Create and maintain different stock-related reports using SAP databases.
• Perform minor-level administration of warehouse network and troubleshooting of both hardware and software-related problems.

Additional Duties

• Assume other warehouse roles and activities as per management and supervisors' direction.

Qualifications & Experience

• 1 to 3 years of experience in a similar role operating in high-volume distribution operations.
• High school minimum; diploma or bachelor's degree preferred.

Skills & Competencies

• Highly proficient with personal computers and MS Office applications.
• Understanding of KPI reporting and control procedures.
• Excellent communication skills both verbal and written.
• Able to interact confidently with different parties, internal and external.
• Highly customer focused with personal commitment to quality and attention to detail.
• Team player who can earn respect and is comfortable working in a results-oriented environment.