Senior Officer - Project Coordination

Role Overview

Senior Officer - Project Coordination at AD Ports Group.

Role Purpose

Ensure efficient and controlled functioning of all documentation and filing requirements for the EC&FZ Programme Delivery Team.

Key Responsibilities

Documentation & Records Management

• Own all EC&FZ Programme documentation, collating and distributing correspondence in coordination with Document Controller.
• Handle project document trackers and ensure timely submission of documents including letters, change notices, deliverables, and contracts.
• Request actions from responsible staff to avoid delays if necessary.

Administrative & Scheduling

• Arrange travel activity and calendar management.
• Facilitate interaction with internal and external executives, assistants, consultants, suppliers and partners to ensure proper delivery of project.

Reporting & Minutes

• Prepare EC&FZ project minutes of meetings as directed by line manager or Programme Delivery management staff.

Permits & Access Control

• Process material entry and exit permits and gate passes for approval.

Qualifications & Experience

• Bachelor's degree in Business Administration or a related field.
• Master's degree is a plus.
• Minimum of 0–1 years of experience in a similar role.

Skills & Competencies

• Certification for MS Office (Excel, PowerPoint, Teams, Word, Outlook, Visio, etc.) is highly required.
• Excellent English.
• Arabic is an added advantage.
• Detail-oriented and organized, with the ability to maintain accurate records and documentation.
• Experience with presenting information to groups and managing projects.
• Excellent computer skills including MS Office.