Sales Administrator

Role Overview

Sales Administrator at Ali & Sons Holding LLC, supporting the Sales Team through accurate reporting, vehicle coordination, and timely communication of specifications and pricing information.

Company Overview

Ali & Sons Holding LLC operates Inter Emirates Motors, a subsidiary that partners with MG, a British motor brand established in the 1920s with a global presence. The organization operates six showrooms and five service centres across Dubai, Abu Dhabi, Ras Al Khaimah, Sharjah, and Al Ain, with approximately 100 after-sales representatives.

Role Purpose

The Sales Administrator ensures all required vehicle and sales data is accurately reported to SMME within required timelines while providing essential administrative and information support to the Sales Team.

Key Responsibilities

Reporting & Data Management

• Maintain and update the SMME vehicle reporting system in accordance with SMME and Ali & Sons requirements.
• Prepare and complete weekly PME reports, ensuring accurate customer information is included for the CSS program.
• Prepare and submit monthly support claims to SMME within required deadlines.
• Ensure all assigned administrative and reporting activities are completed accurately and within required timelines.

Vehicle Coordination & Operations

• Coordinate and administer vehicle checking at the port and ensure timely transfer of vehicles to the designated storage facility.
• Maintain the internal stock board and stock lists, ensuring all vehicle information is accurate and up to date.

Sales Team Support

• Provide the Sales Team with accurate and timely vehicle specifications and pricing information.

General Administration

• Perform other duties and responsibilities as assigned by the Sales Manager.

Qualifications & Experience

• Bachelor's Degree in Marketing.
• General understanding of business operations, preferably gained through relevant business experience.
• Fluency in English is essential.

Skills & Competencies

• Computer literate with good knowledge of standard computer applications.
• Proficient in using computers and telephone systems.
• Strong attention to detail.
• Organization and time management.
• Communication.
• Accuracy.
• Teamwork.
• Ability to meet deadlines.

Additional Information

• Opportunity to work in a professional automotive environment.
• Exposure to sales operations and vehicle management.
• Skill development within a well-established organization.