Regulations Affair group Sr. Manager

Role Overview

Regulations Affairs Group Senior Manager at Abdul Latif Jameel, based in the MENAT region (Middle East, North Africa, and Turkey).

Company Overview

Abdul Latif Jameel comprises diversified businesses with deep roots in the Middle East, North Africa, and Turkey. The company represents some of the world's leading brands and has established an extensive operations infrastructure across the region. Beginning 75 years ago as a small trading business and Toyota distributorship in Jeddah, Saudi Arabia, the company built the largest vehicle distribution network in Saudi Arabia and has diversified into new sectors that contribute to the infrastructure of life in the MENAT region.

Role Purpose

Supervise all Ministry of Commerce (MOC)-related documents for New Parts Department (NPD), monitor MOC rules and regulations across Abdul Latif Jameel centers, follow up on inventory control ordering procedures, and manage grievances and collective MOC disputes in accordance with MOC Laws and Regulations.

Key Responsibilities

Regulatory Compliance & Monitoring

• Ensure compliance with MOC regulations in NPD.
• Assure implementation of VAT law for NPD invoices.
• Periodically check parts in JPDC and assure all parts are compliant.
• Monitor and close MOC complaints.
• Review, develop, update, and monitor the parts master file and ensure data validity.
• Ensure responsibility for compliance with MOC and SASO regulations in NPD.

Regulatory Requirements Management

• Manage and enhance regulation and requirements of SASO.
• Develop communication protocols and discuss any changes in regulations to ensure compliance.
• Monitor and analyze MOC complaints in the VOG report.

Parts Management & Documentation

• Translate parts names to Arabic before uploading in the SAP system.
• Ensure all new parts names are Arabized and review the master file.
• Manage and maintain the process of on-time parts arrival.

Operational Supervision & Reporting

• Supervise the process of collecting information from centers, regions, and related departments.
• Manage business reports and collection of project updates.
• Supervise performance evaluation of wholesalers and centers in compliance with parts operations using MOC standards.
• Lead the process of compiling data and important information from varied sources and prepare summary reports with mathematical and analytical calculations in accordance with established procedures.
• Supervise various reports, memoranda, letters, and other documents as per close supervision of the head of department.

Stakeholder Engagement & Training

• Enhance awareness of regulations to Parts Managers through field visits, targeting three training sessions for three regions biannually.
• Support communication with Legal and Compliance to fulfill NPD department needs.

Team Development

• Develop and monitor the team while developing a succession plan within the department.

Qualifications & Experience

• Bachelor's degree in Business Administration or equivalent.
• Minimum 3 years of experience in Regulatory Affairs.

Skills & Competencies

• Advanced knowledge in MOC and SASO regulations.
• Ability to manage own time and work beyond normal working hours.
• Ability to handle all types of work-related and personal stress.
• Motivate, develop, and direct people; identify the best people for the job.
• Coordinate and facilitate requests while working with others.
• Good communication skills; fluent in Arabic and English.
• Ability to handle all types of customer behavior and unpleasant manners.
• Apply general rules to specific problems to produce logical solutions.
• Proficiency with all types of communication facilities including telephone, fax, and computers.
• Ensures Accountability (Individual Contributor).
• Plans and Aligns (Individual Contributor).
• Focuses on the Customer (Individual Contributor).
• Learns Through Reflection (Individual Contributor).
• Fosters Collaboration (Individual Contributor).

Additional Information

• General supervision over operational activities.
• General authority over daily functional operations.
• Languages required: English and Arabic.
• Performance indicators: 95% MOC compliance within 7 days; 100% SASO requirements within 7 days; 100% VAT law implementation within 3 days; 100% parts name translation instantly; three training sessions for three regions biannually.