Receptionist

Role Overview

Receptionist at Ninja's Khobar branch. This role serves as the face of the office, creating a professional and welcoming experience for all visitors, employees, candidates, and external partners.

Role Purpose

To manage the front desk and reception area, welcome and assist all office visitors and staff, coordinate meetings and office logistics, and support day-to-day administrative needs while maintaining a professional and organized office environment.

Key Responsibilities

Reception & Visitor Management

• Welcome and assist visitors, employees, candidates, and external guests in a professional and friendly manner.
• Manage the reception area, visitor registration, calls, and general inquiries.
• Handle company and visitor information with discretion and confidentiality.
• Interact professionally with senior executives, visitors, and external stakeholders.

Coordination & Logistics

• Coordinate meeting rooms and ensure they are fully prepared for scheduled meetings and visitors.
• Support office requirements, including supplies, couriers, and documents.
• Follow up on office maintenance and employee requests.

Office Operations & Administration

• Coordinate with HR, Admin, Facilities, Security, and other teams to ensure smooth office operations.
• Monitor and maintain office supplies and consumables, including stationery, pantry items, food and beverages, and cleaning and hygiene supplies, ensuring they are consistently stocked.
• Maintain a professional, organized, and presentable office environment.

Qualifications & Experience

• 1–3 years of experience in reception, front desk, administration, customer service, or a similar role.
• Diploma or Bachelor's degree in Business Administration, Office Administration, HR, or a related field.

Skills & Competencies

• Strong Arabic and English communication skills.
• Basic proficiency in Microsoft Office.
• Professional appearance and presence.
• Excellent interpersonal skills.
• Excellent organization and attention to detail.
• Proactive, service-oriented attitude.
• Ability to manage multiple tasks smoothly.