Purchasing Supervisor

Role Overview

Purchasing Supervisor at Fa Evax Saasfaprod1, Holiday Inn Riyadh Rose Yard. The successful candidate will support the hotel's purchasing operations by coordinating procurement activities, maintaining supplier relationships, and ensuring the timely availability of goods and services while complying with IHG standards, internal controls, and local regulations.

Role Purpose

Support the hotel's purchasing operations by coordinating procurement activities, maintaining supplier relationships, and ensuring the timely availability of goods and services while complying with IHG standards, internal controls, and local regulations.

Key Responsibilities

Procurement & Purchase Orders

• Process purchase requisitions and issue purchase orders in accordance with hotel policies.
• Review quotations and assist in obtaining competitive pricing while meeting quality standards.
• Verify purchase documentation to ensure accuracy and proper authorization.

Supplier Management

• Coordinate with suppliers to ensure timely delivery of goods and services.
• Follow up on outstanding orders and resolve delivery or supplier issues promptly.
• Ability to build positive working relationships with suppliers and internal departments.

Inventory & Stock Management

• Monitor inventory levels and work closely with Stores and Receiving to maintain adequate stock.
• Support inventory counts, procurement reporting, and audit activities as required.

Finance & Documentation

• Review supplier invoices and coordinate with Finance to resolve any discrepancies.
• Maintain accurate purchasing records and supplier documentation.

Operational Coordination

• Coordinate with department heads to support operational purchasing requirements.

Compliance & Policy

• Ensure compliance with IHG purchasing policies, internal controls, and local statutory requirements.

General Duties

• Perform other purchasing-related duties as assigned by the Director of Finance & Business Support.

Qualifications & Experience

• Bachelor's degree or Diploma in Supply Chain Management, Business Administration, Finance, or a related field.
• Minimum 2–3 years of experience in Purchasing, Procurement, or Supply Chain, preferably within the hospitality industry.
• Knowledge of purchasing procedures, inventory control, and supplier management.

Skills & Competencies

• Proficiency in Microsoft Excel and purchasing or ERP systems; experience with hotel procurement systems is preferred.
• Strong negotiation, organizational, and communication skills.
• Excellent attention to detail with the ability to manage multiple priorities and meet deadlines.