PURCHASING COORDINATOR

Role Overview

Purchasing Coordinator at Napco National. This role is available to Saudi nationals only.

Role Purpose

Manage purchasing operations, supplier relationships, and logistics coordination to ensure timely procurement of raw materials and finished goods while maintaining compliance with import/export requirements and quality standards.

Key Responsibilities

Procurement Planning & Purchase Orders

• Prepare Material Requirement Plan (MRP) for the coming month.
• Prepare Purchase Orders and send them to suppliers.

Supplier Management

• Follow up with suppliers on timely delivery of documents and orders.
• Raise a claim to the concerned suppliers for any missing or non-conforming materials by providing necessary supporting documents.
• Follow up with accounting department on settling suppliers' dues.

Logistics & Clearance

• Follow up with the Central Logistics Department (CLD) for proper shipments clearance.
• Get freight quotations from CLD for all FOB shipments.
• Follow up with WH teams in each country to ensure orders are received before detention and get feedback for any quality issues.

Import/Export & Compliance

• Coordinate with Import/Export department to issue the necessary shipment certificates such as Saber, FASAH, and Value Chains.
• Coordinate with Import/Export department and Product Managers for the necessary renewal of Products Certificate of Conformity.

Raw Materials Management

• Avail the needed materials upon receiving the RM Shortage List from the Planning department.
• Track and update the Customs Duty Exemption for RM and make sure to avoid any duty payment.
• Prepare TR for the inter-company material transfers.

Accounting & Administration

• Submit invoices to accounting department in a timely manner.
• Prepare monthly reports or whenever needed.

Commercial Activities

• Establish, implement, and maintain commercial activities.