Project Administrator – Intern

Role Overview

Project Administrator Intern at DP World. This is an internship role providing administrative, coordination, and reporting support to the PMO team and Project Managers, with practical exposure to project governance, portfolio reporting, project controls, documentation, and day-to-day PMO operations.

Role Purpose

Support the Project Management Office and Project Managers through administrative coordination and reporting, gaining hands-on experience in project governance frameworks, portfolio management, project controls, and corporate PMO operations.

Key Responsibilities

Project Planning & Documentation

• Support Project Managers in maintaining project plans, action trackers, meeting schedules, and project documentation.
• Maintain accurate project records, registers, and trackers, including risks, issues, changes, decisions, and key milestones.
• Assist in maintaining PMO procedures, templates, guidance documents, and knowledge repositories.

Reporting & Analysis

• Assist in preparing project status reports, dashboards, presentations, and management updates.
• Support the PMO team in collecting, validating, and consolidating project information from different teams and stakeholders.
• Monitor upcoming project deadlines, reporting dates, governance reviews, and required submissions.

Meeting & Event Coordination

• Coordinate project meetings, including scheduling, preparing agendas, recording minutes, and following up on agreed actions.
• Support the preparation of portfolio reviews, steering committee meetings, workshops, and PMO initiatives.

Systems & Administration

• Assist with the administration of PMO systems, document management platforms, templates, and standard project folders.
• Perform general administrative and coordination activities required to support effective project delivery.

Qualifications & Experience

• Currently pursuing or recently completed a bachelor's degree in business administration, Project Management, Engineering, Management Information Systems, or a related field.

Skills & Competencies

• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• Ability to manage multiple tasks and follow up on actions and deadlines.
• Comfortable working with data, reports, trackers, and structured documentation.
• Proactive, dependable, and willing to learn.
• Ability to work collaboratively with Project Managers, PMO team members, and other stakeholders.

Additional Information

The internship will provide exposure to project and portfolio management practices, PMO governance processes and reporting cycles, project controls, risk management, change management and document management, management reporting and executive presentations, PMO tools, systems, templates and performance dashboards, and collaboration across projects, functions, and international teams.