Portfolio Manager

Role Overview

Portfolio Manager at the Islamic Development Bank, Operations Complex, Special & Trust Funds Department. Based at IsDB HQ, Jeddah, Saudi Arabia. Fixed-term contract, Grade E4.

Company Overview

The Islamic Development Bank operates the King Abdullah Bin Abdul Aziz Program (KAAP), a unit within the Operations Complex dedicated to development projects in health and education across Muslim communities worldwide.

Role Purpose

Lead and manage end-to-end development projects under KAAP in assigned countries. Identify projects, secure government agreements, engage stakeholders, manage procurement, supervise implementation, ensure timely completion, and deliver projects to beneficiaries according to project charter standards.

Key Responsibilities

Strategy and Operational Planning

• Contribute to KAAP Unit strategy, work plans and KPIs aligned to IsDB strategies and KAAP mandates.
• Contribute to development of policies, procedures and guidelines for the KAAP Unit and ensure effective implementation and stakeholder compliance.
• Contribute to preparation of Unit annual budget ensuring adequate human, material and financial resources to meet business requirements and achieve strategic objectives.
• Prepare and arrange Memorandum of Understanding signatures between IsDB, KAAP and relevant Government or Authority in target country.

Project Management

• Identify relevant development projects in health and education worldwide in coordination with Head of KAAP and IsDB stakeholders to meet existing and emerging needs of Muslim communities.
• Prepare Project Charters accounting for investment quantum, required resources, government clearances, project completion timeline and beneficiary numbers.
• Seek necessary approval from IsDB and KAAP to implement identified projects.
• Prepare techno-commercial documents timely and float RFPs and Tenders to obtain quotations and proposals from qualified contractors.
• Appoint Consultants to prepare project designs, oversee project execution and obtain necessary clearances and approvals from relevant authorities.
• Participate in Tender Committees to evaluate tenders and proposals and appoint eligible contractors.
• Prepare Project Plan, communicate to Consultant and Contractor and ensure project progress as per agreed plans.
• Source and recruit qualified local staff and assign to projects after providing necessary induction and training when required.
• Monitor project progress against Project Plan, flag quality or delivery issues with Contractor and resolve timely to avoid delays.
• Ensure obtaining necessary clearances and approvals from relevant authorities whenever required for smooth project progress.
• Conduct quality checks on project completion with appointed Consultants, prepare Snag List and agree rectification with Contractors.
• Arrange take-over on satisfactory project completion and approve payments as per contractual terms.
• Arrange smooth project handover to beneficiary representatives.
• Prepare and manage media materials related to specific projects or program as necessary.

Management Reporting

• Prepare and submit periodic reports to Head of KAAP, President of IsDB and Office of King Abdullah Humanitarian Foundation on ongoing project progress, feedback on handed-over projects and relevant information.
• Report to President-IsDB or KAAP Office any problems during project implementation requiring their intervention.

Knowledge Sharing and Development

• Keep abreast with development interventions by other agencies, share best practices and identify contribution areas for IsDB and KAAP.
• Share KAAP project knowledge and experience with other IsDB Units and seek joint collaboration opportunities.
• Coach, mentor and develop junior staff in the Unit.
• Participate in setting Unit and Individual objectives, monitor regularly and ensure achievement by all.

Qualifications & Experience

• Master's degree in Civil Engineering.
• Minimum 10 years of experience in end-to-end project implementation, preferably in multilateral sector.
• Professional certification or education in project management preferred (e.g. PMP).

Skills & Competencies

• Advanced Project Management skills.
• Advanced knowledge of contracts and procurement management.
• Planning skills and Planning Software use.
• Relationship building.
• Time Management.
• Cost Consciousness.
• Quality Consciousness.
• Report writing skills.

Additional Information

Languages

• English: Mandatory
• Arabic: Mandatory
• French: Preferred

Application Requirements

• Resume/CV
• Copy of passport
• Academic certificate

Employment Terms

If currently an IsDB Regular staff member and selected through competitive selection process, current contract type and other terms and conditions will remain unchanged.

IsDB does not request payments of any kind from applicants throughout recruitment or request information on applicants' bank accounts. IsDB declines responsibility for fraudulent job postings in its name or fraudulent use of its name.