PMC Senior Administrator

Role Overview

PMC Senior Administrator for ADNOC in Abu Dhabi with Wood PLC. This role manages, controls, and coordinates all project documentation in accordance with PMC procedures, client standards, and project requirements, ensuring accurate document flow between contractors, vendors, and the client while maintaining full traceability and compliance.

Company Overview

Wood's Oil, Gas & New Energies business delivers large and complex projects for national and international energy companies globally. The business is the market-leading provider of integrated and innovative solutions across oil and gas upstream and midstream, onshore and offshore, gas to liquids, and decarbonization and electrification markets. Wood operates experienced teams with a proven delivery model and strong reputation for steady and predictable delivery.

Key Responsibilities

Document Control Management

• Establish and maintain the document control system in line with PMC and client standards
• Manage the receipt, logging, distribution, tracking, and filing of all project documents
• Ensure all documentation is correctly numbered, classified, and archived
• Maintain up-to-date document registers and trackers including MDR, transmittals, and drawing registers

Interface & Coordination

• Act as the focal point between PMC, EPC contractors, vendors, and client for all document-related matters
• Ensure timely distribution of drawings, specifications, procedures, and vendor documents
• Coordinate with engineering, construction, QA/QC, and commissioning teams to ensure document availability

Quality & Compliance

• Ensure all documents comply with project document control procedures and naming conventions
• Perform quality checks on incoming and outgoing documents
• Maintain version control and ensure only latest revisions are in circulation
• Support audits by ensuring document traceability and compliance with ISO standard

Site Support

• Maintain and control site copies of approved drawings and documents
• Ensure superseded documents are removed from circulation
• Support construction and commissioning teams with timely document retrieval
• Manage redline markups and ensure proper incorporation into as-built documentation

Systems & Reporting

• Utilize document management systems such as Aconex, EDMS, SharePoint, or similar
• Generate periodic reports on document status, overdue documents, and workflow tracking
• Monitor document turnaround times and highlight delays

Close-Out & Handover

• Ensure proper compilation and submission of final documentation dossiers
• Coordinate with contractors for final as-built documentation
• Support project handover by ensuring document completeness and accuracy

Qualifications & Experience

• Diploma or Bachelor's degree in Business Administration, Engineering, or related field
• 15 or more years of document control experience in oil & gas, EPC, or PMC projects
• Strong site-based experience with onshore or offshore projects preferred
• Experience working with PMC organizations on large-scale projects
• Prior experience on projects with major operators like ADNOC preferred
• Familiarity with project lifecycle from engineering through commissioning and handover preferred
• Experience handling high-volume documentation in multi-contractor environments preferred

Skills & Competencies

• Strong knowledge of document control procedures and standards
• Proficiency in EDMS systems with Aconex highly preferred
• Excellent organizational and multitasking skills
• Strong attention to detail and accuracy
• Good communication and stakeholder coordination skills
• Ability to work under pressure in a fast-paced site environment

Additional Information

• Meaningful and interesting projects delivered to high-profile clients across the Energy Sector
• Commitment to Diversity and Inclusion across the business
• Competitive remuneration package with regular reviews
• Medical Insurance covering inpatient and outpatient medical care
• Group Life and Personal Accident Insurance providing Life Assurance cover
• End of Service Gratuity in line with UAE Labor Law
• Employee Share Plan enabling purchase of Wood shares with company match
• Long Service Award recognizing commitment and loyalty at 5-year service milestones
• Commitment to continued professional development with tailored development plans
• Global connections with industry experts at the leading edge of the profession
• Energy Transition Academy offering a community of experts sharing knowledge on existing and emerging energy systems