Planning Manager (RC)

Role Overview

Planning Manager at JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, based in Saudi Arabia. You will lead planning efforts for large-scale social infrastructure projects and contribute to the realization of Vision 2030.

Company Overview

JASARA PMC is a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, committed to providing a solutions-based approach to program management and delivering excellence in everything we do.

Role Purpose

The Planning Manager leads all planning efforts for complex, large-scale social infrastructure programs in Saudi Arabia. You will manage schedule development and maintenance, guide multidisciplinary teams through integrated planning processes, and deliver high-quality schedule products that drive project performance and align with organizational governance standards.

Key Responsibilities

Schedule Development & Maintenance

• Produce the project schedule and maintain it in accordance with Consultant/Contractor requirements.
• Ensure the schedule adheres to the Schedule Management Plan, planning processes, and organizational WOW (Way of Working).
• Develop and implement appropriate improvements to ensure optimal project schedule quality.
• Produce Baseline/Target schedules for submission.
• Ensure weekly/monthly updating of schedules as design and construction work develops.

Schedule Analysis & Reporting

• Analyze schedules to identify performance trends and raise issues for management attention with mitigation solutions.
• Review prepared schedule data for proposals or contract negotiations.
• Develop reports and evaluate them to support project decision-making.
• Review and edit project progress tracking and reporting.
• Respond accurately and in a timely manner to team queries regarding the content of schedule submissions.
• Provide attention to detail and ability to validate, check, and analyze schedule management inputs, recordings, and reports produced.

Resource & Constraint Planning

• Conduct resource planning to indicate the levels of resources required.
• Integrate inter-discipline schedule requirements and constraints to establish logical work sequences for assigned disciplines or specialties.
• Coordinate work sequences with performing organizations and units to align with the total project plan.
• Identify key interfaces and manage them efficiently to ensure seamless coordination.

Risk & Issue Management

• Identify risks and develop mitigation plans.
• Identify potential and occurring problems affecting the work schedule at the site and recommend solutions to the relevant team or department.

Team Leadership & Development

• Manage, coach, and mentor junior staff to successfully contribute to department deliverables.
• Support the management of a team of professionals delivering planning and schedule management services.
• Take responsibility for staff development.
• Manage sharing of knowledge and information within your own team and with internal stakeholders.
• Clarify the needs of the team to ensure the delivery of effective services.

Quality & Process Improvement

• Consciously seek ways to improve the provision and quality of services provided to project teams.
• Continually improve the quality of schedule presentation, information, and documentation.
• Ensure the preservation of all backup documentation throughout the process, working closely with information management teams.
• Provide inputs in setting up processes and procedures and implement them.

Stakeholder Coordination

• Encourage communication and collaboration with other teams.
• Provide guidance and support to the team in all aspects of planning, cost, resourcing, and risk.
• Give advice on complex requirements and communicate analysis and corrective measures effectively.
• Undertake strategic planning exercises with wider team.
• Manage coordination with the commercial function to implement an effective controls system covering budget, cost, reporting, risk, and change management.
• Provide effective and timely advice to clients.

Personal Execution

• Plan and schedule your own work to meet required timelines and outputs.

Qualifications & Experience

• Ten years' experience in construction, preferably within the infrastructure sector.
• Key role in multidisciplinary teams.
• Experience managing a team of professionals.
• Experience creating plans or analyzing trends using numerical and statistical techniques.
• Experience managing the planning and scheduling delivery of medium to high complexity projects or programmes.
• Understanding of data management.

Skills & Competencies

• Expertise in planning and scheduling methods, techniques, and tools.
• Ability to apply specific planning and scheduling methods, techniques, and tools to project delivery.
• Strong analytical and numerical skills.
• Ability to validate and check schedule management inputs, recordings, and reports produced.
• Ability to provide commentary and analysis on schedule performance.
• Attention to detail.
• Communication skills for conveying analysis and corrective measures effectively.