Personal Assistant

Role Overview

Personal Assistant at Apparel Group. This role supports the Chairwoman with calendar management, travel coordination, logistics, stakeholder coordination, and strict confidentiality to enable effective time and priority management.

Role Purpose

Enable the Chairwoman's effective time and priority management through expert calendar administration, seamless travel coordination, logistics planning, stakeholder engagement, and absolute confidentiality in all matters.

Key Responsibilities

Calendar & Desk Management

• Manage the Chairwoman's calendar, appointments, and meeting schedules
• Coordinate internal and external meetings, ensuring optimal sequencing and time utilization
• Screen calls, emails, and meeting requests; prioritize and route appropriately
• Maintain the Chairwoman's desk, documents, and records in an organized and accessible manner

Travel & Logistics Management

• Plan and coordinate domestic and international travel, including flight bookings, accommodation, visas, and ground transportation
• Prepare travel itineraries and ensure all logistics are aligned ahead of travel
• Coordinate logistics for meetings, events, and off-sites, including venues, materials, and arrangements
• Act as the point of contact for last-minute changes and contingencies

Stakeholder Coordination

• Serve as the coordination point between the Chairwoman and internal teams, Board members' offices, and external stakeholders
• Manage communication flow and follow-ups with professionalism and discretion
• Ensure timely coordination with the CEO's office, leadership team, and support functions as required
• Handle sensitive and confidential information with absolute discretion
• Ensure secure handling, storage, and sharing of documents and information
• Exercise caution and judgment in managing access to the Chairwoman and her information

Planning & Administrative Support

• Support planning of key meetings, events, and schedules
• Track action items and ensure follow-ups are completed
• Assist with preparation and collation of meeting materials, presentations, and documents
• Maintain accurate records and filing systems

Qualifications & Experience

• 3–7 years of experience as an Executive Assistant or Administrative Assistant supporting senior leaders
• Experience supporting Board-level or CXO roles preferred

Skills & Competencies

• Proficiency in MS Office / Google Workspace and scheduling tools