Operations Executive - Rugby School Dubai (Immediate Start)

Role Overview

Operations Executive at Rugby School Dubai, part of Aldar Education. The role offers an immediate start supporting day-to-day operational delivery at a premium, purpose-driven school opening in August 2026 in Dubai, combining British heritage with a forward-thinking approach.

Company Overview

Rugby School Dubai is part of Aldar Education, a family of world-class, child-centred, and innovative schools based in the UAE. Aldar Education educates over 38,000 students across owned and managed schools. The organization places special emphasis on professional development, coaching and training for staff alongside a future-focused learning model.

Role Purpose

Support the smooth running of operations during a critical period of growth and set-up. Serve as a key operational support resource, acting as a central coordination point between departments while managing facilities, administration, and stakeholder relationships to ensure efficient service delivery across the school.

Key Responsibilities

Operational Support

• Provide day-to-day operational support across the school, ensuring services are delivered efficiently and to a high standard.
• Act as a central point of coordination between departments, ensuring timely follow-up on operational requests.
• Support the planning and execution of school events, activities and key operational milestones.
• Assist in managing external service providers including cleaning, security, maintenance, transport and catering, ensuring service delivery meets expectations.
• Support the implementation of operational processes, systems and procedures in line with Aldar Education guidelines.

Facilities & Services Coordination

• Assist with coordination of maintenance requests, tracking completion and following up on outstanding actions.
• Support the monitoring and upkeep of school facilities, ensuring a high standard of presentation and functionality.
• Liaise with internal teams and external contractors to resolve day-to-day operational issues in a timely manner.
• Support space planning and general organisation of school facilities.

Administration & Coordination

• Maintain accurate records, trackers and logs relating to operations and service delivery.
• Support procurement processes, including raising requests and tracking orders in line with school procedures.
• Assist with budget tracking and general administrative support to the Operations team.
• Coordinate schedules, meetings and communications with internal and external stakeholders.

Accommodation Support

• Assist with coordination of staff accommodation processes, including move-ins, move-outs and maintenance requests.
• Support communication with property management companies and service providers.
• Maintain accommodation trackers and ensure timely follow-up on outstanding actions.

Stakeholder Engagement

• Build effective working relationships with internal teams, external partners and service providers.
• Provide responsive and solution-focused support to staff across the school.
• Support a positive and professional service culture across all operational areas.

Qualifications & Experience

• Bachelor's degree or equivalent.
• 2–3 years' experience in an operations, administration or facilities support role.
• Experience in a school, education or service-based environment is desirable.

Skills & Competencies

• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Proactive, solutions-focused approach.
• Good working knowledge of Microsoft Office and administrative systems.
• Ability to work collaboratively and support wider team objectives.

Additional Information

Aldar Education offers an attractive remuneration package. The organization is an equal opportunity employer committed to a diverse and inclusive work environment and dedicated to national development strategy, encouraging UAE Nationals to apply. Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.