OFFSHORE OPERATIONS SUPPORT COORDINATOR

Role Overview

Offshore Operations Support Coordinator at NMDC Group. The role manages customs clearance, documentation, and logistics compliance for offshore projects across multiple countries, with particular focus on KSA and international operations.

Role Purpose

Execute and control all offshore operations material logistics documentation readiness for national and international NMDC Energy projects, ensuring full compliance with each country-based government customs requirements and regulations, supported by proper documentation, in a professional manner.

Key Responsibilities

Customs Documentation & Compliance

• Prepare, review, and submit all customs-related documentation required for import, export, and re-export of offshore materials in KSA and other countries.
• Ensure accuracy and completeness of documents such as commercial invoices, packing lists, certificates of origin, HS code classifications, SASO/SABER & COOs documentation (where applicable), and temporary import/re-export documents.
• Resolve discrepancies related to HS codes, valuation, or documentation errors.
• Support claims avoidance by ensuring compliance and proper documentation.

Regulatory Compliance & Risk Management

• Ensure that all materials required for offshore projects are transported, cleared, and delivered in compliance with each country, based on government customs regulations, NMDC Energy procedures, and project requirements.
• Ensure all logistics activities comply with Saudi Customs laws, ZATCA and all other countries regulations, and port authority requirements.
• Monitor changes in each country-based customs regulations and communicate impacts to project and logistics teams.
• Identify potential customs or documentation risks and propose corrective actions.
• Prevent customs penalties by ensuring timely closure of temporary import files.

Document Control & Records Management

• Maintain proper document control and records in line with UAE and all other countries' customs requirements.
• Maintain accurate logistics and customs records for audits and project reviews.
• Ensure proper handover and archiving of documents at project close-out.

Temporary Import & Re-Export Control

• Track temporary imported materials and ensure compliance with re-export timelines.
• Prepare and process re-export documentation for offshore equipment, tools, and project materials.

Stakeholder Coordination & Communication

• Act as the focal point between NMDC Energy, customs brokers, freight forwarders, port authorities, and government agencies in different countries.
• Coordinate inspections and resolve customs queries, holds, or discrepancies efficiently.
• Follow up on customs clearance status and ensure prompt release of shipments.

Reporting & Monitoring

• Prepare regular status reports on shipments, customs clearance, and documentation issues.

Qualifications & Experience

• Diploma in a related field, or equivalent.
• Minimum 6 years of relevant experience in similar roles and industries.
• Familiarity with Offshore Operations logistics procedures, especially KSA and other international countries rules and regulations (such as SABER, SASO, COOs requirements).

Skills & Competencies

• Advanced written and spoken English skills.
• Good computer skills.
• Supervisory skills.

Additional Information

• Report to Offshore Ops Leads or Director for all logistics-related issues and updates on the international level.
• Work within a well-structured environment with clear reporting lines and defined accountabilities.
• Guided by Company policies and procedures, Integrity Policy, Code of Conduct, and HSE standards.