Officer - Procurement

Role Overview

Officer - Procurement at General Civil Aviation Authority.

Role Purpose

Manage procurement and sourcing activities across GCAA sectors and departments, from needs forecasting through supplier selection and contract management, while ensuring compliance with organizational procedures and health, safety, and environmental standards.

Key Responsibilities

Procurement & Sourcing

• Assist in conducting routine assessments with GCAA sectors and departments to evaluate, forecast, and plan medium to long-term procurement needs.
• Review approved purchase requisitions to ensure completeness and accuracy of information.
• Identify appropriate procurement buying channels including cash purchases, web purchases, purchase orders, or contracts.
• Obtain price estimations and detailed information using the RFO process.
• Source complex services or project services by selecting the RFQ route and ensuring compliance with the RFQ process.
• Conduct commercial negotiations with potential suppliers.
• Manage the procurement end-to-end process for all GCAA departments, including collecting and processing requisitions, obtaining quotations from suppliers, and fulfilling orders.
• Direct reviews of technical specifications and terms of supply, advising on changes and alternatives to suit Authority procedures.
• Protect GCAA interests while securing a fair deal with the successful supplier.

Reporting

• Ensure all functional reports are prepared in a timely manner, accurately, and meet GCAA requirements and quality standards.

Health, Safety and Environment

• Ensure compliance with all relevant health, safety, quality, and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality products and services, and responsible environmental practices in accordance with IMS available standards.

Qualifications & Experience

• Bachelor's degree in Business Administration, Engineering, or equivalent without previous experience, or as defined in the JD Matrix.