Office Coordinator - UAE National

Role Overview

Office Coordinator – UAE National at Johnson Controls, based in Dubai.

Role Purpose

The Office Coordinator provides comprehensive administrative support and ensures efficient management of general office operations. The position optimizes resource utilization and maintains compliance with established policies, procedures, and organizational standards.

Key Responsibilities

Front Desk Management

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls promptly.
• Direct guests to the appropriate person or department.

Communication

• Respond to inquiries via phone, email, or in person.
• Provide accurate information about the company to clients and visitors.

Office Management Assistance

• Monitor and maintain office supplies inventory.
• Coordinate with vendors for office maintenance and services.

Compliance & Security

• Ensure adherence to security protocols for visitors and staff.
• Report any suspicious activity or safety concerns to management.

Travel and Event Planning

• Coordinate travel administration and travel expenses for visitors and internal personnel, including reservations, mode of transportation, travel dates, and accommodations.
• Prepare event schedules and coordinate with parties as needed.

Qualifications & Experience

• Bachelor degree in business administration or similar background.
• 1–3 years of working experience or internship experience in administration or coordinator-related activities.

Skills & Competencies

• Fluency in English, both written and verbal.
• Solid organizational skills including attention to detail and multi-tasking.
• Proficiency in MS Office.