Job description
Role Overview
Office Administration Specialist at moomoo Arabia Capital, part of FUTU Group, located in Saudi Arabia. The role ensures smooth office operations and supports various departments through administrative task management, scheduling, meeting coordination, and office systems administration.
Company Overview
Moomoo Arabia Capital is part of FUTU Group, a leading global digital brokerage and wealth management platform. The company is building a local team in the Kingdom to deliver world-class advisory services to clients in Saudi Arabia.
Role Purpose
Manage daily office operations and administrative functions to maintain a productive work environment. Support multiple departments by coordinating schedules, communications, and office systems while fostering collaboration, engagement, and operational efficiency across the organization.
Key Responsibilities
Operations & Administration
- Manage daily office operations and ensure administrative efficiency.
- Maintain office supplies inventory and order new materials as needed.
- Maintain record-keeping systems and ensure confidentiality of sensitive information.
- Collaborate with IT and facilities teams to address office equipment and maintenance needs.
Scheduling & Coordination
- Coordinate schedules, appointments, and meetings for various departments.
- Support event planning and coordination for meetings, trainings, and company events.
Communications & Documentation
- Prepare and organize documents, reports, and correspondence.
- Serve as the point of contact for internal and external communications.
Employee Support
- Assist with onboarding new employees by preparing necessary documentation and workspace setup.
Qualifications & Experience
- Proven experience in office administration or a related role.
Skills & Competencies
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite and office management software.
- Effective communication and interpersonal skills.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- High attention to detail and problem-solving capabilities.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and as part of a collaborative team.
- Flexibility and adaptability to changing office needs and priorities.
Additional Information
- Competitive total compensation package.
- Comprehensive insurance coverage for employees and dependents.
- Fun and diverse work environment with various team-bonding programs and company events.
- Business casual work attire daily.
- Growth and career development opportunities within a leading digital brokerage firm.
- Additional perks and benefits available; discover more through the hiring process.