Mgr-Purchasing

Role Overview

Manager of Purchasing at Marriott International. This position is responsible for following established procedures in ordering, receiving, storing, distributing and payment of items, and formulating an approved vendors list encompassing all categories.

Role Purpose

Lead purchasing operations across the food and beverage department to ensure quality, profitability, compliance with brand standards, and accurate financial controls while supporting the guest experience and operational strategy.

Key Responsibilities

Purchasing Operations and Vendor Management

• Formulate and maintain an approved vendors list encompassing all categories.
• Order all food and beverage based on business needs.
• Communicate with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
• Assist Executive Chef in all aspects of purchasing including Food, Beverage and Controllable costs to ensure quality and profitability.
• Assist Executive Chef in maintaining and lowering budgeted food and controllable costs.
• Ensure that price and product availability issues are communicated as needed to the Food and Beverage Director and Executive Chef.
• Ensure accurate administration of all invoices and adherence to proper bookkeeping procedures.

Receiving and Inventory Management

• Receive and inspect all deliveries.
• Check invoices on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
• Delegate and enforce first in/first out inventory rotation for all storeroom products.
• Enforce item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible.
• Maintain inventory controls for proper levels, dating, rotation, requisitions, etc.
• Complete period end inventory according to Food and Beverage and Accounting standard operation procedures.
• Ensure that proper safeguards are in effect for the security of the food and beverage storeroom assets.
• Maintain an accurate controllable log and beverage perpetual.

Financial Management and Reporting

• Generate and provide accurate and timely results in the form of reports, presentations, etc.
• Compile, code, categorize, calculate, tabulate, audit, or verify information or data.
• Use existing computer programs to perform daily and period end food and beverage costs.
• Calculate figures for food and beverage inventory.
• Use existing computer programs effectively to post invoices, update items and costs.
• Complete administrative tasks on a timely basis including C-7s, menu costing, and general office duties.
• Ensure profits and losses are documented accurately.
• Balance ledgers.
• Review financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement.
• Monitor all taxes that apply, ensuring that taxes are current, collected and/or accrued.
• Review reports and financial statements to determine operations performance against budget.
• Submit reports in a timely manner, ensuring delivery deadlines.

Compliance and Standards

• Assure sanitation compliance.
• Maintain sanitation and safety standards as specified in the brand guidelines.
• Ensure all LSOP's are adhered to by all employees.
• Ensure that all team members meet or exceed all hospitality requirements.
• Comply with Federal and State laws applying to operations procedures.
• Use relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Implement property emergency plan.
• Provide a safe working environment in compliance with Occupational Safety and Health Administration/MSDS.
• Implement and sustain property accident prevention programs.
• Follow property-specific recovery plans.

Operational Strategy and Performance

• Work with operations teams to develop an operational strategy that is aligned with the brand's business strategy and lead its execution.
• Work with team to put sustainable work processes and systems in place that support the execution of the strategy.
• Review comment cards, guest satisfaction results and other data to identify areas of improvement.
• Review findings from comment cards and guest satisfaction results with leadership team and ensure appropriate corrective action is taken.
• Evaluate if discipline teams are meeting service needs and provide feedback to teams.
• Participate in walk-throughs on property to ensure that all areas are well maintained and preventative maintenance processes are in place.
• Tour building on a regular basis speaking with employees and guests to understand business needs and assess operational opportunities.
• Communicate a clear and consistent message regarding departmental goals to produce desired results.
• Support annual quality audits.

Discipline and Audit Functions

• Coordinate and implement accounting work and projects as assigned.
• Coordinate, implement, and follow up on audits for all areas of property operations.
• Generate and provide accurate and timely results in the form of reports, presentations, etc.
• Analyze information and evaluate results to choose the best solution and solve problems.
• Ensure disciplinary situations are addressed in a timely fashion and with consistency.

Technology and Systems

• Demonstrate knowledge of job-relevant issues, products, systems, and processes.
• Use computers and computer systems including hardware and software to program, write software, set up functions, enter data, or process information.
• Keep up-to-date technically and apply new knowledge to your job.

Team Leadership and Communication

• Utilize interpersonal and communication skills to lead, influence, and encourage others.
• Advocate sound financial and business decision making.
• Demonstrate honesty and integrity; lead by example.
• Ensure performance reviews are completed on a timely basis for supervisors and non-management employees.
• Provide information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Interact with kitchen staff, vendors and Executive Chef.
• Manage group or interpersonal conflict.
• Informs and/or updates the executives, peers and subordinates on relevant information in a timely manner.
• Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
• Attend and participate in all pertinent meetings.

Customer and Guest Experience

• Provide excellent customer service by being readily available and approachable for all customers and guests.
• Take proactive approaches when dealing with customer and guest concerns.
• Extend professionalism and courtesy to customers and guests at all times.
• Respond timely to customer service department requests.

Planning and Organization

• Achieve and exceed goals including performance goals, budget goals, and team goals.
• Develop specific goals and plans to prioritize, organize, and accomplish your work.
• Demonstrate self-confidence, energy and enthusiasm.
• Manage time and possess organizational skills.
• Present ideas, expectations and information in a concise, organized manner.
• Use problem-solving methodology for decision making and follow up.

Qualifications & Experience

• Bachelor's degree in Finance, Accounting, or related major; OR a minimum of 2 years' experience in Purchasing or a related field.

Skills & Competencies

• Knowledge of accounting principles and practices.
• Proficiency with computer systems and software for data entry, invoice posting, and cost analysis.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication abilities.
• Interpersonal and leadership skills.
• Demonstrated honesty and integrity.
• Time management and organizational skills.

Additional Information

Marriott International is an equal opportunity employer, committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. The company actively fosters an environment where the unique backgrounds of associates are valued and celebrated.