Job description
Role Overview
Guest Service Agent at Minor International, located at La Suite Dubai Hotel & Apartment.
Company Overview
NH Collection Hotels & Resorts operates captivating hotels housed in authentic landmark buildings across Europe, Latin America, the Middle East, Asia, and beyond. Hotels are thoughtfully designed with an eclectic-elegant atmosphere to evoke extraordinary feelings through stimulating details that create truly memorable moments. The brand welcomes business travellers, friends, and couples seeking premium service, crafting experiences centred on wellbeing, gastronomy, culture, and pure indulgence.
Role Purpose
The Guest Service Agent delivers exceptional customer service to hotel guests throughout their stay. This role serves as the first point of contact for guests, handling check-in and check-out procedures, responding to inquiries, resolving guest concerns, and ensuring a positive guest experience in accordance with hotel standards and policies. The position reports to the Front Office Supervisor or Front Office Manager.
Key Responsibilities
Guest Services
- Welcome guests warmly and professionally upon arrival.
- Conduct efficient check-in and check-out procedures.
- Verify guest information, reservations, and payment details.
- Provide information regarding hotel facilities, services, local attractions, and transportation options.
- Handle guest requests, inquiries, and complaints promptly and professionally.
- Coordinate with housekeeping, maintenance, and other departments to meet guest needs.
Front Desk Operations
- Manage room assignments and room status updates.
- Process reservations, amendments, cancellations, and extensions.
- Maintain accurate guest records in the Property Management System (PMS).
- Handle cash, credit card transactions, and foreign currency exchanges in accordance with hotel policies.
- Prepare daily reports, guest correspondence, and administrative documentation.
Communication & Coordination
- Communicate effectively with internal departments to ensure seamless guest service.
- Escalate complex guest issues to supervisors when necessary.
- Participate in daily shift briefings and handovers.
- Maintain confidentiality of guest information at all times.
Compliance & Standards
- Adhere to hotel policies, standard operating procedures, and brand standards.
- Ensure compliance with health, safety, security, and emergency procedures.
- Maintain a professional appearance and uphold the hotel's service culture.
Qualifications & Experience
- High school diploma or equivalent; hospitality-related qualification is an advantage.
- Previous experience in hospitality, customer service, or front office operations preferred.
- Familiarity with hotel Property Management Systems (Opera, Fidelio, or similar PMS) is an advantage.
- Proficiency in Microsoft Office applications.
- Good command of spoken and written English; additional languages are an asset.
Skills & Competencies
- Excellent customer service and interpersonal skills.
- Strong communication and problem-solving abilities.
- Ability to work under pressure in a fast-paced environment.
- Strong organizational and multitasking skills.
- Professional appearance and positive attitude.
- Attention to detail and accuracy.
- Ability to work flexible schedules, including weekends, holidays, and night shifts.