Graduate Trainee

Role Overview

Graduate Trainee position in the HR department at Khalifa University. This role offers recent graduates practical experience in a dynamic university setting, supporting the HR team while developing professional skills in a supportive and inclusive work environment.

Role Purpose

Provide administrative and operational support to the HR department while gaining foundational knowledge of HR processes, policies, and practices in a higher education environment.

Key Responsibilities

Administrative Support

• Provide administrative support for Employee Relations, including phone call handling and visitor management.
• Prepare and format documents, correspondence, and basic reports, maintaining accurate records.
• Manage office supplies and track requests, ensuring a well-equipped work environment.
• Maintain employee files, ensuring compliance with HR policies and data protection regulations.

Meeting & Events Coordination

• Coordinate meetings, agendas, and logistics, ensuring a smooth and efficient process.
• Assist with HR events, career fairs, and employee engagement activities, promoting a positive work culture.

Recruitment Support

• Support recruitment by posting vacancies, scheduling interviews, and coordinating candidate logistics.
• Assist with onboarding activities, preparing new-joiner files, and collecting necessary documentation.

Reporting & Service Delivery

• Generate simple reports and track HR service desk tickets, following up with stakeholders.
• Support training administration, including attendance tracking and certificate preparation.

Qualifications & Experience

• Bachelor's degree in any field, with graduation within the last 2 years and a GPA of 2.8 or higher.
• Prior internship or volunteering experience in HR, higher education, or public sector is preferred.

Skills & Competencies

• Proficiency in English and Arabic.
• Strong MS Office and Google Workspace skills.
• Excellent communication and interpersonal skills.
• Customer-oriented mindset with attention to detail.
• Ability to handle sensitive information with discretion.
• Ability to work independently and as part of a team.
• Strong organizational skills with commitment to maintaining accurate records and data.
• Positive and proactive attitude.
• Willingness to learn and develop professional skills, with a growth mindset.
• Ability to adapt to a fast-paced work environment.
• Knowledge of HR policies and practices is an asset, but not mandatory.
• Passion for HR and desire to contribute to a supportive and inclusive workplace.