Graduate Mechanical Engineer (UAE National)

Role Overview

Graduate Mechanical Engineer (UAE National) at Egis Group, project site in Dubai, United Arab Emirates.

Company Overview

Egis is an international player active in architecture, consulting, construction engineering and mobility services, operating in 100 countries with 20,500 employees. In the Middle East, Egis has 3,500 employees across 8 countries and has delivered over 700 complex development projects. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis provides comprehensive engineering, consulting, and project management services.

Role Purpose

To manage and control all project-related documents, ensuring compliance with company standards and regulatory requirements while coordinating with project managers, contractors, and local authorities.

Key Responsibilities

Document Management & Control

• Coordinate with Project Managers to ensure correct document and drawing management is implemented.
• Log and record all incoming and outgoing transmittals, submittals, reports and company documents.
• Issue design drawings to Contractor, Local Authorities and others as directed.
• Maintain registers of drawings issued to, received from, and approved by relevant parties.
• Maintain current drawing sets for engineers and architects and ensure superseded drawings are identified and filed.
• Maintain NCR, RFI and submittal registers.
• Record all incoming and outgoing RFIs and submittals, and monitor response times, advising Egis staff when responses are required to comply with contractual limits.
• Prepare outgoing registers for each drawing, document, calculation and submission.

Systems & Software

• Maintain Expedition, Aconex, Prolog or other document control software.
• Handle FTP Sites for uploading and downloading documents.
• Comply with Company Systems.

Quality Assurance & Compliance

• Play an active role in implementation of QA procedures and implementation of ISO certification.
• Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations.

Archives & Library Management

• Archive project directories from Computer and manage these CDs.
• Control Archives and Library.
• Maintain strong knowledge of filing and archiving systems.

Administrative Support

• Arrange printing of documents and Deliverables.
• Responsible for ordering and approving stamps as per Egis standards.
• Introduce cost cutting measures pertaining to printing, wherever possible.
• Assist and stand in for Administrative Assistant as and when required.
• Provide efficient and effective administrative and clerical support to managers and staff.

Project Coordination

• Coordinate with other offices for the tender and construction packages issue.
• Aid site teams to establish correct document control procedures at the start of new projects as per client specifications.
• Perform general document control duties.

Training & Development

• Keep up to date and attend training courses in relation to company systems upon approval from management.

Qualifications & Experience

• Bachelor's degree or related field.
• Knowledge of UAE construction industry standards and regulations.

Skills & Competencies

• Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficiency in document control software Aconex, Prolog or other document control software.
• Strong knowledge of filing and archiving systems.
• Excellent data entry and record-keeping skills.
• Outstanding written and verbal communication abilities.
• Detail-oriented with a strong focus on accuracy and quality.
• Ability to work efficiently in a fast-paced environment.

Additional Information

• Must be a UAE National.
• Position is based at project site in Dubai, United Arab Emirates.