Governance & Prequalification Officer

Role Overview

Governance & Prequalification Officer at Rawafid. The role is based in Saudi Arabia and manages corporate registration, compliance documentation, and vendor prequalification across a group of five or more companies.

Company Overview

Rawafid operates a group of five or more companies requiring centralized governance, compliance, and vendor management across both government and private sector engagements.

Role Purpose

To maintain full corporate compliance and regulatory validity across all group entities, lead vendor prequalification and registration with government and private sector clients, and identify business opportunities aligned with each company's strategic focus.

Key Responsibilities

Corporate Governance & Compliance

• Maintain, update, and organize all company incorporation and registration documents for all group entities.
• Ensure that all licenses, certificates, and registrations are valid, renewed on time, and in compliance with Saudi law.
• Prepare and submit renewal or amendment requests to relevant authorities as needed.
• Maintain digital archives of all official corporate documents.
• Coordinate with legal advisors, auditors, and government relations officers (Mudad, Qiwa, MOC, ZATCA, GOSI, Chamber of Commerce, etc.) to ensure full corporate compliance.
• Prepare periodic compliance and registration status reports for management review.

Vendor Registration & Prequalification

• Lead and coordinate the prequalification and vendor registration process for all five companies with major government and semi-government platforms (e.g., Etimad, Aramco, SEC, SWCC, NEOM, PIF companies) and private clients.
• Prepare and update company profiles, registration forms, and required supporting documents (financials, licenses, references, safety records, etc.).
• Maintain a master tracking sheet for all vendor registrations and their renewal dates.
• Follow up with clients and procurement departments to ensure successful registration and activation.
• Develop and standardize templates for vendor registration and compliance submissions across all companies.

Business Development & Market Intelligence

• Continuously monitor tender platforms, procurement portals, and business news for opportunities relevant to each company's activities.
• Track opportunities through Etimad, Monsha'at, Aramco IKTVA, PIF projects, and major private developers.
• Prepare weekly and monthly reports summarizing potential tenders or partnership opportunities in line with each company's strategic business focus.
• Maintain an updated calendar of relevant events, exhibitions, and prequalification windows.

Cross-Functional Support & Process Improvement

• Coordinate internally with business development and management teams to prioritize and pursue qualified leads.
• Support cross-functional teams (Legal, Finance, Business Development) with up-to-date corporate data.
• Suggest process improvements for document management and vendor registration workflows.

Qualifications & Experience

• Bachelor's degree in Business Administration, Law, or a related field.
• Fresh Graduate to 3 years of experience in governance, compliance, or procurement in the construction industry.
• Strong understanding of regulatory requirements and industry standards relevant to construction.

Skills & Competencies

• Excellent analytical and problem-solving skills.
• Detail-oriented with strong organization skills.
• Effective communication and interpersonal skills to collaborate with cross-functional teams.
• Proficient in Microsoft Office Suite, particularly Excel and Word.
• Experience with document management systems and compliance software.
• Knowledge of ISO or other relevant certifications is a plus.