Facilities & Procurement Specialist

Role Overview

Facilities & Procurement Specialist at webook.com. The role supports day-to-day operations of office environments across multiple countries, focusing on execution, coordination, and operational follow-up across facilities, procurement, vendors, and administrative services to ensure a safe, efficient, and well-managed workplace.

Company Overview

Webook.com is a next-generation, omni-channel lifestyle booking platform that enables users to discover and book concerts, cultural and sporting events, flights, hotels, restaurants, and live-streamed experiences in one seamless ecosystem. The platform has attracted over 10 million users globally, processed more than 29 million ticket bookings, and maintains an app rating of 4.6+ on iOS and Android. The company is expanding internationally, including recent growth into Europe, and is building global infrastructure for discovering, booking, and sharing experiences.

Role Purpose

Own everything related to physical office environments and the assets that make them function, from sourcing to day-to-day operation, across multiple countries.

Key Responsibilities

Office & Facilities Management

• Own end-to-end office spaces, including maintenance, functionality, and readiness.
• Coordinate with landlords, building management, and maintenance vendors.
• Lead health, safety, and security coordination within office environments.
• Manage office expansions, moves, renovations, and layout changes.
• Manage day-to-day office administrative services and support staff, including office attendants and tea boys, ensuring appropriate staffing, task allocation, service standards, and operational readiness.

Parking Management

• Own end-to-end parking allocations, including assigned, rotational, and visitor parking.
• Maintain parking records and communicate with employees.
• Enforce parking rules and coordinate with building management.

Office Supplies & Consumables

• Own end-to-end management of office supplies, pantry items, and refreshments.
• Coordinate with vendors, track consumption, and plan replenishment.

Vendor Management

• Own end-to-end management of facilities-related vendors, including cleaning, security, utilities, maintenance, and procurement.
• Monitor service quality, enforce SLA adherence, resolve issues, and manage renewals.

Asset Management

• Own end-to-end lifecycle of office assets, including equipment and furniture.
• Execute procurement, deployment, tracking, reassignment, and disposal of assets.
• Maintain accurate asset inventories.

Company Procurement

• Manage end-to-end procurement requirements across the company, including sourcing, vendor identification, quotation collection, commercial negotiations, purchase coordination, and delivery follow-up.
• Align all procurement with approved budgets and established procurement processes.

Governance & Reporting

• Track budgets for facilities and assets categories within scope.
• Report on asset utilization, office costs, vendor performance, and facilities KPIs.

Qualifications & Experience

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field.
• 2+ years of experience in facilities, office, or property management. Experience in Saudi Arabia is preferred.
• Strong knowledge of building systems, maintenance best practices, and workplace safety standards.
• Proven ability to manage vendors, negotiate contracts, and control budgets.

Skills & Competencies

• Excellent organizational, problem-solving, and communication skills.
• Proficiency with MS Office Suite.
• Familiarity with facility management software and tools.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Fluent in English and Arabic.