Executive Secretary

Role Overview

Executive Secretary at IHG Hotels and Resorts, voco Doha Central, Doha, Qatar. This is a pre-opening hotel role supporting the successful launch and operational phase of the property.

Company Overview

voco Doha Central is a pre-opening hotel in central Doha featuring 147 thoughtfully designed rooms and suites, contemporary interiors, premium amenities, indoor swimming pool, fully equipped fitness centre, spa with treatment rooms, Moroccan baths, steam room and sauna, multiple dining venues including Choices restaurant and Lobby Lounge, and versatile event spaces. The hotel is part of IHG Hotels and Resorts' voco™ brand, one of the world's leading hotel groups committed to True Hospitality for Good.

Role Purpose

Provide high-level administrative and organizational support to the General Manager and Executive Office, ensuring leadership priorities, communication, meetings, and day-to-day business activities are effectively managed during the pre-opening and operational phases of voco Doha Central.

Key Responsibilities

Calendar & Meeting Management

• Manage calendars, meetings, and appointments for the Executive Office.
• Track meeting actions, deadlines, and follow-ups to ensure accountability.
• Support executive meetings, hotel events, VIP visits, and pre-opening activities.

Administrative Support

• Provide professional and proactive administrative support to the General Manager and Executive Office.
• Manage correspondence and travel arrangements.
• Prepare presentations, reports, minutes, and executive documents.
• Maintain organized records and ensure timely communication and follow-up.

Stakeholder Coordination

• Coordinate with hotel departments, corporate teams, owners, and external stakeholders.
• Handle confidential information and documents with discretion.

Operational Flexibility

• Undertake additional responsibilities as required during the pre-opening and operational phases.

Qualifications & Experience

• Diploma or Bachelor's degree in Business Administration, Hospitality, or a related field.
• 3–5 years of experience in executive secretarial, executive assistant, or administrative roles, preferably in hospitality.

Skills & Competencies

• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and ability to manage competing priorities.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Professional, discreet, proactive, and service-oriented mindset.
• Ability to work effectively in a fast-paced pre-opening environment.