Executive Assistant - Investment Management (Emirati Talent only)

Role Overview

Executive Assistant - Investment Management at Aldar Properties, based in the United Arab Emirates. This role is for UAE nationals only.

Role Purpose

Provide comprehensive administrative support and coordinate all requirements of the Investment Management Department in an efficient and effective manner. Follow up on the department action plan and minutes of meeting as advised by the head of department.

Key Responsibilities

Coordination & Administration

• Ensure proper and timely coordination of activities across functions with other Team Assistants and Executive Assistants.
• Coordinate and follow up with team members on tasks provided by the head of department.
• Coordinate with other departments to process contracts, approval documents, invoices and related materials.
• Follow up with other departments on next steps and requirements as per meeting minutes.
• Ensure timely correspondence to department requests.

Documentation & Filing

• Organize, file and maintain correspondence and other documentation for the department in both paper and digital formats.
• Draft letters and official correspondences to concerned parties.
• Screen and communicate meeting minutes, reports and other business documents to related stakeholders.

Meetings & Events

• Schedule appointments, prepare agendas and coordinate arrangements for meetings.
• Support preparation of meeting minutes when required.
• Screen telephone calls and visitors, answer questions as requested, and refer calls and visitors to the related person.

Travel & Expense Management

• Coordinate travel bookings, visa applications and expense claims for all department members.

Presentations & Documents

• Prepare and format PowerPoint presentations to a high professional standard for internal presentations and external pitches.

Personnel & Systems

• Coordinate attendance monitoring and vacation planning for the team.
• Coordinate ERP actions including raising TCRFs and processing invoices.

Skills & Competencies

• Practical-level command of English and Arabic, written and spoken.
• Strong computer skills.
• Excellent organization skills.
• Good communication and interpersonal skills.
• Ability to maintain confidential information.
• Demonstrated ability in building and maintaining strong relationships with internal and external stakeholders.
• Great understanding of policies, procedures and work methods.