Job description
Role Overview
Executive Assistant II at Delivery Hero, supporting senior leadership. Based in Berlin, Germany, with potential for remote or hybrid arrangements.
Company Overview
Talabat is part of Delivery Hero Group, the world's pioneering local delivery platform operating in around 65 countries worldwide. Delivery Hero is headquartered in Berlin, Germany, and has been listed on the Frankfurt Stock Exchange since 2017 as part of the MDAX stock market index. The company's mission is to deliver an amazing experience—fast, easy, and to your door.
Role Purpose
Provide comprehensive support to the senior leadership team by managing executive calendars, coordinating travel, organizing complex projects and events, and maintaining seamless operations. The role demands a proactive, resourceful professional who can anticipate executive needs, handle confidential matters with discretion, and thrive in a fast-paced, dynamic environment.
Key Responsibilities
Calendar & Travel Management
- Manage complex calendars and schedule meetings for multiple C-suite executives.
- Coordinate detailed and complex travel arrangements efficiently.
Project & Task Management
- Prioritize and manage multiple tasks and projects with excellent attention to detail and organizational skills.
- Prepare and support with reports, documents, and presentations for town halls, meetings, and summits.
- Support ad hoc projects and operational support as needed.
Event Management
- Support with and lead on event management and team coordination.
Stakeholder & Relationship Management
- Build and maintain strong relationships with internal teams, external partners, and stakeholders.
- Work closely with the EA team to ensure consistency and seamless organization.
Confidentiality & Executive Support
- Handle sensitive and confidential information with discretion and emotional maturity.
- Anticipate the needs of executives, demonstrating a proactive and two steps ahead mindset.
- Resolve issues swiftly and effectively by thinking on your feet and maintaining composure under pressure.
Process Improvement
- Identify opportunities to improve processes and propose innovative solutions as a forward-thinking contributor.
Qualifications & Experience
- Proven experience as an Executive Assistant or in a similar role supporting C-suite management.
Skills & Competencies
- Exceptional organizational and multitasking abilities.
- Strong interpersonal and communication skills, both written and verbal.
- Demonstrated emotional intelligence and discretion in handling confidential matters.
- Proficiency in G-Suite (Google Calendar, Docs, Sheets, Slides) and other office productivity tools.
- Ability to work independently with a proactive attitude and thrive in a team environment.
- Flexible and adaptable, capable of maintaining composure in dynamic, fast-paced environments.