Executive Administrative Assistant (President Office)

Role Overview

Executive Administrative Assistant (President Office) at American International University Kuwait.

Role Purpose

Serve as the principal administrative support to the President, managing office operations, scheduling, correspondence, and strategic initiatives while maintaining confidentiality and facilitating effective leadership.

Key Responsibilities

Office Management

• Manage the President's office operations, logistics and schedule
• Arrange meetings, prepare agendas and coordinate meeting logistics
• Maintain confidentiality of sensitive materials and communications
• Handle records management and filing systems

Executive Support

• Prepare correspondence, reports and presentations for the President
• Process expense reports and maintain financial records for office operations
• Assist with special projects and strategic initiatives as directed
• Serve as liaison between the President and other university departments

Administrative Coordination

• Manage incoming calls, emails and communications
• Greet visitors and manage office reception duties
• Coordinate travel arrangements for the President
• Maintain office supplies and equipment

Stakeholder Management

• Represent the President's office with professionalism and discretion
• Facilitate communication between the President and university stakeholders
• Coordinate with internal and external parties on executive matters

Qualifications & Experience

• Secondary school diploma or equivalent
• Minimum 5 years of executive administrative support experience
• Experience supporting senior leadership or C-level executives preferred
• Knowledge of higher education environment beneficial

Skills & Competencies

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management abilities
• Excellent written and verbal communication skills
• Advanced discretion and confidentiality management
• Ability to prioritize multiple tasks and meet deadlines
• Professional interpersonal skills
• Problem-solving and decision-making capabilities

Additional Information

• Full details are available on the employer's original posting.