Document Controller (UAE National)

Role Overview

Wood PLC is recruiting a Document Controller to join the UAE Business Unit. This is a full-time onsite position based in Dubai, UAE, focusing on checking documentation to ensure formats comply with company and client standards.

Company Overview

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara, a global partnership uniting leading multidisciplinary engineering, design, and project management companies.

Role Purpose

The Document Controller ensures all project documentation meets company and client standards, maintains systematic filing systems, manages electronic document repositories, and provides accurate technical records in compliance with quality assurance and regulatory requirements.

Key Responsibilities

Documentation Management

• Register and transmit internal, vendor and client documentation for the project.
• Check documentation to ensure that formats comply with company and client standards.
• Process and record accurately all technical documentation in accordance with agreed procedures.
• Ensure all project documentation is imported into document management system and filed accordingly.
• Independently handle all aspects of project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS).

Records and Archiving

• Archive project and corporate records, either hardcopy or electronically.
• Identify, index, transfer, store, protect, retrieve, retain and dispose of records according to requirements.
• Archive and retrieve historical documentation.
• Contribute to compilation of final project dossiers, as-built portfolios and archiving.
• Establish a systematic and comprehensive project filing system.

Quality Assurance and Compliance

• Quality check all documentation prior to issuing or transmitting to client.
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements.
• Ensure document management procedures satisfy project, client and regulatory requirements.
• Run document control reports from the applied company or project document control system if available and required.

Client Coordination

• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner.
• Monitor progress of in-house and client reviews of technical data.

Administrative Support

• Assist and provide assistance to Wood personnel with respect to any document management system queries.
• Handle requests for new document numbers and hardcopy documentation.
• Scan, print and copy project documentation.
• Produce exception reports, comment overdue reports and any other reports for project management review.

Qualifications & Experience

• Knowledge of MS Office.
• Knowledge of SharePoint, Documentum, ProjectWise or similar electronic document management system.
• Knowledge of Adobe.
• Experience with word processing, spreadsheets, database applications and electronic data management systems.

Skills & Competencies

• Communication skills, both written and verbal.
• Excellent organisational skills and a logical and ordered approach.
• Effective communication and interpersonal skills.
• Strong team player.
• Ability to work in a high-pressure environment.
• Pay strict attention to detail and ensure the accuracy of outputs.

Additional Information

• Contract type: Full-time onsite.
• Meaningful and interesting projects delivered to high-profile clients and complex projects in Iraq.
• Commitment to diversity and inclusion across the business with employee networks committed to giving all employees a voice.
• Competitive salary with regular salary reviews to ensure rewarding at the right level in line with the market.
• Commitment to continued professional development; development plans tailored to individual needs and interests.
• Global connections: join experts around the world who are at the leading edge of the industry, shaping the standards of the profession.
• Medical Insurance: Covers inpatient and outpatient medical care should you require treatment.
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover.
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company.
• Long Service Award: Wood values the commitment and loyalty of employees, celebrating long service at 5-year service milestones.