Document Controller

Role Overview

Document Controller at Samsung E&A, a specialized EPC company providing comprehensive solutions across the plant industry.

Company Overview

Samsung E&A is a specialized EPC company with 50 years of pioneering experience in the Korean plant industry. The company has successfully executed numerous projects globally and provides comprehensive solutions across Oil and Gas processing, Refinery, Petrochemical, Energy Transition, Environmental, Industrial and BIO sectors. Services span feasibility studies, engineering, procurement, construction, commissioning and O&M.

Role Purpose

Lead and oversee the document control function to ensure construction-related documents are systematically managed and organized, enabling projects to proceed smoothly while maintaining the highest standards of document control practices.

Key Responsibilities

Team Leadership

• Lead and manage a team of Document Controllers.
• Educate and train document controllers consistently.
• Mentor staff with proven ability to develop capability.

System Administration

• Manage the Electronic Document Management System (EDMS) as project system administrator.
• Lead tracking facilities to enable documents to be updated easily.
• Manage the document system and transmittals.

Document Management

• Manage all technical documents, such as reports, drawings and blueprints, ensuring they are collected and registered in the system.
• Supervise filing of documents in physical and digital records and ensure appropriate storage.
• Supervise distribution of related documents within the project.
• Manage numbering and identification of physical and electronic documents.
• Ensure the latest revisions of all documents are maintained.

Drawings and Transmittals

• Supervise drawings produced for projects are recorded and distributed to dedicated personnel.
• Prevent use of superseded documents.
• Manage transmittals for General Drawings and Documents for transmission to Client or internal purposes.
• Manage transmittal and letters for documents submission to Client.

Database and Tracking

• Supervise Multiple Data Bases (Log Sheets) to keep track of all correspondence and its electronic files.
• Collect data and build a database.
• Review progress reporting on the documents status.

Quality and Compliance

• Manage quality and compliance checks on documents.
• Review and confirm official documents to client and sub-contractors.
• Review and confirm reports addressing document control issues.
• Confirm confidentiality around sensitive information and terms of agreement.

Client and Stakeholder Coordination

• Respond to requirements from client, PMT or subcontractors on document control issues.

Reporting

• Manage progress reports weekly and end of month to ensure all other discipline activities that required inspection within the activity have been inspected and approved.

Qualifications & Experience

• 0 to 4 years of experience in document control with a proven track record in a leadership role, preferably within the construction or oil and gas industry.

Skills & Competencies

Technical Skills

• Advanced knowledge of document control processes, best practices, and industry standards.
• Expertise in Electronic Document Management Systems (EDMS), with experience implementing and managing these systems.
• Professional skills in MS Office including MS Excel and MS Word.
• Professional skills in Adobe Acrobat, EDMS, FMCS, CM Tool, VPIS, SPF (Smart Plant).
• Expertise in Construction Document Control.
• Administration knowledge.

Professional Competencies

• Strong leadership and team management skills.
• Excellent problem-solving and decision-making abilities.
• Develop and implement effective document control strategies and solutions.
• Familiarity with project management methodologies and processes.

Additional Information

• Accommodation provided.
• Transportation provided.
• Flight Tickets provided.
• Medical Insurance provided.