CONTROLLER, DOCUMENT

Role Overview

Controller, Document at Alfanar. This role manages the complete lifecycle of company documents, from creation through disposal, ensuring secure storage, compliance, and seamless access across all departments.

Role Purpose

Manage, organize, and control the flow of documents including handling, updating, storage, and disposal. Ensure all documents are safely and securely stored. Prepare reports, archive documents, and enable seamless access across departments.

Key Responsibilities

Document Management

• Organize, store, retrieve, and distribute documents efficiently.
• Ensure documents are labeled, filed, and archived per company standards.
• Monitor revisions and remove obsolete versions.
• Prepare reports and archive documents as required.

Communication and Collaboration

• Facilitate communication between departments for smooth document exchange.
• Coordinate with project teams to meet deadlines and deliver documents on time.
• Support and train staff on document management systems.
• Collaborate with teams to achieve work objectives effectively.
• Ensure effective communication with peers and managers and show openness to directions and feedback.

Compliance and Regulatory Affairs

• Stay updated on industry regulations related to document management.
• Ensure documents meet legal and regulatory requirements.
• Assist with documentation for audits and inspections.
• Follow quality requirements and specifications for services, processes, or related activities.
• Execute and comply with related tasks as per defined policies, procedures, and work instructions.

System Maintenance and Improvement

• Monitor document management system performance and suggest improvements.
• Troubleshoot software issues and provide solutions.
• Develop best practices for document control to improve efficiency.

Risk Management and Security

• Identify document management risks and implement mitigation strategies.
• Establish backup and recovery procedures to protect documents.
• Collaborate with IT to ensure document security protocols are followed.

General Operations

• Execute planned activities to meet operational and development targets as per delivery schedules.
• Use resources effectively to achieve objectives within efficient cost and time.
• Assist in solving related issues that arise and escalate any complex operational problems.
• Adhere to all safety procedures and regulations.

Qualifications & Experience

• Diploma in Business Administration.
• Fresher to 2 years of experience.

Skills & Competencies

• Document Filing
• Document Management
• Document Preparation
• Confidentiality
• Ad Hoc Reporting