Contract Administrator

Role Overview

Elliott Group seeks a Contract Administrator to join the team in Abu Dhabi, United Arab Emirates. You will report directly to the Supervisor of Contract Administration and work across Operations, Sales, Finance, Logistics, and Field Service Engineers to manage the administrative, contractual, and commercial aspects of field service projects.

Company Overview

Ebara Elliott Energy is a global provider of design, manufacture, and service for critical rotating equipment. The company's service network installs, overhauls, repairs, upgrades, and rerates machines from any manufacturer. Customers rely on Ebara Elliott Energy for precision engineering, extraordinary reliability, and unparalleled service.

Role Purpose

Oversee the complete contract lifecycle from initial request for quotation through order acknowledgement to final invoicing, ensuring accurate documentation, strict policy compliance, and efficient project execution.

Key Responsibilities

Quotation & Order Management

• Log and review incoming customer inquiries and prepare accurate quotations to support the Service Sales team.
• Verify and acknowledge customer orders to ensure total accuracy and alignment with original quotations and company policies.

Field Coordination & Performance

• Partner closely with field service teams to facilitate project scheduling and successful execution.
• Monitor contract performance regularly to ensure all deliverables are met according to established agreements.

Documentation & Records

• Maintain highly accurate project documentation and manage long-term service contract files.

Financial Operations

• Facilitate both internal and external invoicing processes.
• Assist the Finance department with the collection process.

Technical & Engineering Support

• Provide critical support to the engineering team regarding claims handling, warranty requirements, and project cost evaluations.

Qualifications & Experience

• Strong commercial acumen paired with robust contract administration and documentation skills.
• Prior field service operational experience is considered a significant advantage.
• Deep understanding of legal and commercial contractual principles is considered a significant advantage.

Skills & Competencies

• Excellent written and oral communication skills.
• Fluency in English required.
• Additional language skills in Spanish, French, Italian, or German are considered an advantage.
• Strong organizational skills with proven ability to handle multiple tasks and meet tight deadlines simultaneously.
• Ability to work effectively and cohesively with cross-functional teams.
• Proficiency in Microsoft Office Suite, specifically Excel and Word.

Additional Information

• Base Location: KEZAD Freezone, Abu Dhabi, UAE.
• Work Schedule: Full-Time; Monday – Friday, based on-site from the office.