Buyer

Role Overview

Buyer position within the Procurement Department at wasl, Viya's hospitality and leisure division operating across the UAE. Reports to Manager - Procurement.

Company Overview

Viya is the UAE's leading golf and hospitality management group operating a portfolio of championship golf courses, award-winning restaurants, premium leisure and recreation facilities, innovative entertainment concepts, and digital platforms. The group includes Emirates Golf Club, Dubai Creek Golf & Yacht Club, Jumeirah Golf Estates, Yas Links Abu Dhabi, Saadiyat Beach Golf Club, Yas Acres Golf & Country Club, Topgolf Dubai, Tiger Strikes, Viya Fit, and Viya Padel. As part of wasl Hospitality & Leisure, Viya is recognized as a guardian of golfing heritage and a leader in modern hospitality, underpinned by the Viya App, a loyalty-driven platform that integrates bookings, rewards, and spendable benefits across the portfolio. Viya is proud to have a thriving, multicultural workforce representing over 80 nationalities, including both Emiratis and expatriates.

Role Purpose

To ensure that quality goods and services for the Club are purchased at the best possible price.

Key Responsibilities

Purchase Request Processing

• Receive and verify Purchase Requests (PR), Requests for Proposals (RFP), and Requests for Information (RFI), ensuring all required specifications and approvals are in place.
• Generate Purchase Orders (POs) using the ERP system or manually when required, ensuring accuracy and adherence to procurement policies.
• Dispatch approved POs to suppliers via email or system-generated methods and confirm receipt.

Supplier Management

• Identify and evaluate potential suppliers based on price, quality, delivery lead time, and compliance with specifications.
• Prepare comprehensive price comparison sheets with negotiation strategies, ensuring transparency and alignment with procurement strategy.
• Liaise with concerned departments to secure necessary approvals on selected quotations and supplier proposals.
• Monitor and follow up on open Purchase Orders to ensure timely delivery and resolve any supplier issues.

Reporting & Documentation

• Generate and submit quarterly reports on pending Purchase Orders and outstanding Purchase Requests for review and action planning.
• Maintain organized records of quotations, memos, correspondence, Purchase Orders, and related procurement documentation for audit readiness and tracking.

Stakeholder Coordination

• Conduct regular coordination meetings with relevant departments to resolve issues, gather feedback, and align on upcoming procurement plans.
• Represent the Procurement Department in organizational committees including Staff Committee, Environmental/Green Team, Food & Beverage Committee, and Sports Committee.

Process Improvement & Organizational Support

• Participate in continuous improvement initiatives and departmental projects aimed at enhancing procurement processes and cost efficiency.
• Undergo training for emergency roles such as Fire Marshal or First Aider as part of the Club's safety preparedness efforts.

Service Excellence & Compliance

• Demonstrate a clear understanding of Dubai Golf's Mission, Vision, and Values.
• Apply the 4 Service Steps consistently in interactions with internal stakeholders and external suppliers to ensure service excellence.
• Read, understand, and comply with all applicable Information Security Policies and Procedures of wasl DG.
• Cooperate, coordinate, and share information with Internal/External Audit teams as appropriate and applicable.
• Attend Information Security Awareness sessions conducted by the wasl IT Department.
• Report all Information Security breaches, events, weaknesses, and incidents (actual or suspected breaches) immediately to the IT Service Desk.

Qualifications & Experience

• Senior Secondary School Certificate, Diploma, or Bachelor's Degree.
• Two to three years' experience in a similar position.
• Good knowledge of purchase operations.

Skills & Competencies

• Good knowledge of MS Office and ERP systems.
• Supplier Evaluation & Negotiation.
• Effective Communication (verbal & written).
• Time Management & Prioritization.
• Recordkeeping & Documentation.
• Product Specification & Market Research.
• Adaptability & Flexibility.
• Initiative & Proactiveness.
• Continuous Learning Mindset.