Boutique Admin

Role Overview

Boutique Admin at Riaget, a Richemont brand committed to luxury watchmaking and high jewelry since 1874.

Company Overview

Piaget is a fully integrated Manufacture mastering watchmaking and high jewelry know-how, guided by the founder's motto to always do better than necessary. The company excels in rare, precious, and exceptional creations across locations worldwide.

Role Purpose

Provide comprehensive administrative support to a department or group of professionals, working with independence and discretion. Research information requests, prepare and analyze reports, manage correspondence and records, and assist in budget formulation and business planning while interacting effectively across organizational boundaries.

Key Responsibilities

Administrative Support

• Provide comprehensive administrative support to a department or group of professionals, ensuring tasks are completed with independence and discretion.
• Route or answer routine correspondence and maintain confidential department records and files with precision.
• Schedule appointments, arrange meetings and conferences, and organize travel plans to optimize the time of senior colleagues or executives.
• Design and manage monthly schedules, assigning work to others when necessary to enhance office workflow and prioritize high-priority tasks.
• Support procurement tasks by following established procedures, contributing to efficient resource management.

Reporting & Analysis

• Conduct thorough research on various information requests, preparing and analyzing trends and status reports by drawing data from multiple sources both within and outside the department.
• Gather and summarize data for reports, producing accurate outputs by collecting data from standard sources and inputting it into standard formats.
• Monitor and analyze data using budgeting systems and protocols, ensuring financial accuracy and compliance.

Documentation & Communications

• Prepare routine letters, emails, minutes of meetings, and reports for approval by senior colleagues or executives.
• Produce, update, and offer best practice support on a wide range of Microsoft documents, databases, and other departmental systems.
• Create moderately complex documents using various applications for technology devices, ensuring accuracy and clarity.

Planning & Finance

• Assist in the formulation of the department budget, business planning, and related functions, interacting effectively with customers, suppliers, or employees outside the immediate work area.

Compliance & Development

• Adhere to the organization's policies, procedures, and regulatory codes, ensuring all work meets required standards.
• Develop and maintain excellent process or technical skills through participation in assessment and development planning activities, as well as formal and informal training and coaching.

Qualifications & Experience

• Post-Secondary Non-Tertiary Education required.
• Demonstrated experience and understanding of straightforward procedures or systems.
• Limited managerial experience, focusing on task execution and support.

Skills & Competencies

• Proficiency with Microsoft documents, databases, and departmental systems.
• Ability to work with various applications for technology devices.
• Strong data gathering, summarization, and input capabilities.
• Excellent organizational and time management skills.
• Sound understanding of budgeting systems and protocols.