Administrative Assistant - Dubai

Role Overview

Administrative Assistant – Dubai at PJT Partners. PJT Partners is a global advisory-focused investment bank based in Dubai.

Company Overview

PJT Partners is a global advisory-focused investment bank whose team of senior professionals delivers strategic advisory, shareholder advisory, restructuring and special situations, and private fund advisory and placement services to corporations, financial sponsors, institutional investors, and governments worldwide. Through PJT Park Hill, the firm provides private fund advisory and fundraising services for alternative investment managers, including private equity funds, real estate funds, and hedge funds. The company is committed to building an inclusive culture that welcomes differing perspectives and beliefs to provide the best advice and insights to clients.

Role Purpose

Provide strategic administrative support to members of the Dubai team, acting as a gatekeeper to professionals and maintaining relationships with clients, investors, prospective clients, and internal colleagues while managing calendars, travel, correspondence, and operational tasks.

Key Responsibilities

Stakeholder Management & Communications

• Act as gatekeeper to professionals of the Dubai-coverage team and maintain relationships with clients, investors, prospective clients, and internal colleagues.
• Provide back-up to other administrative assistants as required.
• Cover multiple phone lines and communicate with clients as requested.
• Send and reply to emails on behalf of professionals; draft other correspondence.

Operations & Coordination

• Manage calendars, schedule appointments, coordinate with other assistants, and confirm meetings with clients and internal colleagues.
• Arrange travel and reservations for professionals including flights, cars, and hotels, exercising good judgement with respect to timing and cost; assist with client travel as required.
• Support in organising roadshows for the business.
• Handle confidential documents and correspondence as required, including some personal administration.

Data & Administration

• Undertake data entry in all applicable databases with strong attention to detail and integrity of data.
• Proactively seek to learn and understand the business to better assist professionals and clients.

Qualifications & Experience

• Minimum 3 years of experience working in financial services, law firms, or private equity funds.
• Previous experience in supporting teams and organising roadshows.

Skills & Competencies

• Exceptional organisational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed.
• Excellent oral and written communication skills with high attention to detail.
• Professional presence, positive demeanour, and strong interpersonal skills.
• High level of integrity, sound judgement, and strong work ethic.
• Proficiency in Microsoft Office Suite; Salesforce experience a plus.
• Fluency in English required; proficiency in Arabic desired.

Additional Information

• Eagerness to work in an entrepreneurial, results-driven environment required.