Administration Assistant- UAE National

Role Overview

Administration Assistant (UAE National) at Al Tayer Group.

Role Purpose

Support relevant departments by providing professional administration services, enabling teams to function effectively and efficiently.

Key Responsibilities

Operations & Maintenance

• Assist front line and back-of-house departments with administration-related queries.
• Resolve issues within scope of accountability and communicate outcomes to appropriate parties: POS equipment, credit card and currency devices, telephones, printers, pantry equipment, projectors.
• Ensure the store maintains high maintenance standards in line with store standards guidelines at all times, including TV systems, sound systems, adequate shelving and fixtures on shop floors and stockrooms.
• Liaise with the maintenance department to ensure repairs and works are carried out efficiently.

Documentation & Records

• Maintain necessary documentation systems for efficient and orderly storage and retrieval of documents and information.
• Maintain and update all necessary records, files and databases.

Procurement & Inventory

• Raise Local Purchase Orders and ensure timely follow-up of payments.
• Procure consumables for the store by following all related processes: obtaining samples, requesting quotes from suppliers, securing management approvals.
• Plan, organize and distribute uniforms and stationery to floors.

Marketing & External Approvals

• Assist with in-store marketing activities such as distribution of brochures, delivery of gifts and monitoring the admin component during promotional periods.
• Coordinate the process of obtaining various external approvals for the store: police permits, mall approvals where appropriate.

Human Resources & Documentation

• Facilitate timely requisition and distribution of employees' documents such as passports, labor cards and other documents.
• Track absence and leave time, including short leave, sick leave and vacation, for employees within your responsibility sphere.
• Follow through with employees to update their absence and leave status on designated systems, including posting information on their behalf as required.
• Cascade HR, employee and company-related information to employees within your responsibility sphere through appropriate communication channels.

Procedure Development

• Assist Store Operations Manager and Admin Executive in drafting and implementing admin-related procedures in the store.

Qualifications & Experience

• Graduate in any discipline; preferably Commerce.
• 3 to 5 years of relevant experience.

Skills & Competencies

• High levels of computer literacy.
• Numeric and analytical skills.
• Good communication skills.
• Strong interpersonal skills.