Admin Assistant - UAE National

Role Overview

Admin Assistant – UAE National at Wood PLC, based in Sharjah, UAE. This role is open to fresh graduates and experienced professionals with up to 10 years of experience seeking to build a career in the Oil & Gas and Energy sector. This recruitment activity supports the organization's Emiratization objectives and commitment to hiring UAE Nationals.

Company Overview

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara, a global partnership uniting leading multidisciplinary engineering, design, and project management companies.

Role Purpose

The successful candidate will provide administrative, clerical, and coordination support to ensure efficient office operations, effective communication, and smooth execution of departmental activities.

Key Responsibilities

General Administration (For Graduate and Junior Candidates)

• Provide general administrative support to the department and management team.
• Handle incoming correspondence, emails, and telephone inquiries.
• Maintain and organize electronic and hard-copy filing systems.
• Schedule meetings, prepare agendas, and coordinate meeting logistics.
• Prepare routine reports, presentations, and documents.
• Assist in travel arrangements, accommodation bookings, and expense tracking.
• Coordinate office supplies and administrative inventories.
• Support onboarding activities for new employees.
• Ensure confidentiality of company information and records.
• Perform other administrative duties as assigned.

Senior Support & Operations (For Experienced Professionals)

• Manage calendars, meetings, and travel arrangements for senior management.
• Coordinate departmental communications and stakeholder interactions.
• Prepare reports, presentations, meeting minutes, and business correspondence.
• Support project documentation, document control, and records management activities.
• Monitor administrative processes and recommend efficiency improvements.
• Coordinate with internal departments, clients, contractors, and external vendors.
• Track department budgets, invoices, and procurement requests where applicable.
• Assist with event planning, workshops, and corporate activities.
• Ensure compliance with company policies and document management procedures.
• Provide guidance and support to junior administrative staff when required.

Qualifications & Experience

For Fresh Graduates (0–2 Years)

• Diploma or Bachelor's Degree in a relevant field.
• Internship or administrative experience is an advantage.

For Experienced Candidates (3–10 Years)

• Diploma or Bachelor's Degree in a relevant field.
• 3–10 years of administrative, office coordination, executive support, or related experience.
• Experience within Oil & Gas, EPC, Energy, Engineering, Construction, or Corporate environments is preferred.

Skills & Competencies

• Strong verbal and written communication skills.
• Professional and customer-focused approach.
• Ability to work effectively with multiple stakeholders.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• High level of integrity and confidentiality.
• Team player with a proactive and positive attitude.
• Strong problem-solving and coordination skills.

Additional Information

• Candidate must be a UAE National.
• Wood is an equal opportunity employer that recognizes the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.