Admin Assistant

Role Overview

Admin Assistant at Al Futtaim, supporting essential administrative and operational functions for an assigned department.

Company Overview

Al Futtaim Group is a leading diversified regional enterprise with a strong presence across the Middle East, Asia and Africa. The organization is a respected, privately-held regional leader established over 90 years ago, operating across multiple sectors as a large, multinational organization.

Role Purpose

To provide essential administrative and operational support to your assigned department, ensuring all processes run smoothly and efficiently while maintaining financial controls and accurate record-keeping.

Key Responsibilities

Cash Office & Financial Operations

• Support daily cash office and administrative functions, ensuring procedures are followed correctly to minimize financial risk and loss.
• Complete cash and credit card reconciliation activities, post entries to the system, and ensure daily banking of collections.

Inventory Management

• Monitor store inventory reports on a daily and weekly basis, identifying discrepancies and implementing corrective actions promptly.

Records Management

• Organize and maintain proper archival of all departmental documents including administrative, cash office and inventory records for efficient retrieval when needed.

Audit Support

• Provide full cooperation and support to internal and external audit teams to facilitate successful audit completion.

Qualifications & Experience

• 1–2 years of relevant administrative or cash office experience.

Skills & Competencies

• Strong attention to detail and accuracy in financial and administrative tasks.
• Proficiency with inventory management systems and basic accounting software.
• Excellent organizational and filing skills with the ability to manage multiple tasks.

Additional Information

• Career development opportunity within a large, multinational organization operating across multiple sectors.
• Collaborative work environment built on values of respect, excellence and integrity.