Job description
Role Overview
Admin Assistant at AtkinsRéalis, providing administrative and organizational support to the Operations Manager and Advisory SLT to ensure smooth day-to-day business operations. This role is based in the United Arab Emirates and requires Emirati Citizenship.
Company Overview
AtkinsRéalis is a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together with industry partners, clients, and our global team of consultants, designers, engineers and project managers, we engineer a better future for our planet and its people.
Role Purpose
To provide comprehensive administrative and organizational support to the Operations Manager and CS&A Leadership team, managing schedules, meetings, travel arrangements, reporting, team administration, and office coordination while maintaining a professional and confidential approach in a fast-paced professional environment.
Key Responsibilities
Executive & Calendar Support
- Provide day-to-day administrative support to the Operations Manager and CS&A Leadership team.
- Manage complex calendars and diaries as needed for the leadership team.
- Coordinate meetings, appointments, and business commitments, ensuring schedules are effectively managed.
- Act as a key point of contact between leadership and internal and external stakeholders.
Meeting & Event Coordination
- Coordinate team meetings, Community Sessions, and workshops as needed.
- Arrange internal and external meetings, including room bookings, meeting invitations, catering, and preparation of meeting materials.
- Support the preparation of presentations and agendas as needed.
Travel & Logistics
- Prepare and coordinate travel arrangements, including flights, accommodation, and visas.
Onboarding & HR Support
- Assist with onboarding activities for new starters, including coordination with HR, IT, and Facilities teams.
Document & Report Support
- Support the preparation and formatting of documents, reports, proposals, and presentations.
Office Administration & Facilities
- Coordinate office administration requirements, including stationery, meeting room management, and general office support.
- Raise and monitor office, facilities, and IT support requests where required.
Stakeholder & Cross-Functional Collaboration
- Build positive working relationships across the business.
- Liaise with internal departments including Admin Team, HR, IT, Facilities, and Procurement.
General Support
- Assist with ad hoc operational and administrative tasks as required.
Qualifications & Experience
- Experience supporting senior leaders or directors.
- Experience supporting operational activities.
Skills & Competencies
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities and work independently.
- Good working knowledge of Microsoft Office 365, including Outlook, Teams, Word, Excel, and PowerPoint.
- Handle sensitive information with discretion.
Additional Information
Worker Type
Employee
Employment Type
Regular
Benefits
- Tax-free salary.
- Life insurance coverage.
- Medical insurance.
- Annual leave balance.
- Company gratuity scheme.
- Discretionary bonus program.
- Annual flight contribution.
- Transportation and housing allowances.
- Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.