Admin Assistant

Role Overview

Admin Assistant at KBR, based in Abu Dhabi, UAE, supporting UAE projects.

Company Overview

KBR is a company of innovators, thinkers, creators, explorers, volunteers, and dreamers sharing the goal of improving the World and Beyond responsibly and safely. The company attracts a diverse workforce and values creativity, resourcefulness, and collaboration. KBR prioritizes care for employees and the community.

Role Purpose

Provide comprehensive administrative support for ADNOC projects and personnel, managing security applications, training records, logistics, and expense processes to ensure compliance and operational efficiency.

Key Responsibilities

Security & Compliance

• Administer CICPA Security application processing for new applications and renewals.
• Administer OPTIMA Cards for new applications and renewals.
• Administer Port Passes.

Training & Personnel Development

• Organize offshore and onshore trainings for PMC personnel.
• Organize medical and other requirements for PMC personnel.
• Monitor and maintain updated records of all ADNOC projects training data for timely renewal.

Logistics & Equipment

• Arrange Personal Protective Equipment (PPE) for all ADNOC project employees as required.
• Arrange air tickets and hotel accommodation for employees working at offshore locations on rotation cycles for all ADNOC projects.

Financial & Vendor Management

• Handle expense reports.
• Scrutinize vendor invoices for payment processing.
• Coordinate with the procurement team for vendor contract renewal.

Qualifications & Experience

• Minimum 3–5 years of similar administrative experience preferred.

Skills & Competencies

• Arabic typing is an added advantage.