Accounts Payable

Role Overview

Accounts Payable at Accor, SO/ Ras Al Khaimah, located in Ras Al Khaimah.

Company Overview

SO/ Ras Al Khaimah is part of a coveted collection of hotels rooted in the world of fashion, commanding attention with avant-garde design and creative approach to luxury. The hotel celebrates brilliant individuals and operates within Accor, an international, innovative, and fast-growing group committed to building new hotels and creating a global brand.

Role Purpose

To manage all vendor invoicing, payment processing, and accounts payable operations for the hotel, ensuring accuracy, compliance, and optimal cash flow management while maintaining strong vendor relationships and supporting month-end financial closing procedures.

Key Responsibilities

Invoice Processing & Payment Management

• Review and process all vendor invoices accurately and efficiently, ensuring they are recorded in the system and comply with company policies.
• Prepare and execute timely payments to vendors in accordance with established payment terms, maintaining a clear record of all transactions.
• Manage the company's payment schedule, ensuring that all payables are paid on time and optimizing cash flow management.

Vendor Management & Reconciliation

• Reconcile vendor statements and resolve discrepancies between vendor records and the hotel's accounts payable system.
• Establish and maintain positive working relationships with vendors, addressing inquiries and resolving any issues related to billing, payments, or account discrepancies.

Documentation & Controls

• Ensure that all invoices are supported by appropriate purchase orders and contracts, and match the terms agreed upon with vendors.
• Implement and maintain internal controls related to accounts payable processes to ensure accuracy, prevent fraud, and adhere to financial policies.
• Ensure compliance with local tax regulations, accounting policies, and financial best practices in the processing of vendor payments.

Financial Recording & Reporting

• Record and maintain accurate accounting entries for all payables transactions, ensuring that they are aligned with the hotel's budget and financial goals.
• Assist in the preparation of monthly expense reports and financial statements related to payables.
• Assist in month-end closing procedures by providing necessary reports and ensuring that accounts payable transactions are accurately reflected in the financial statements.
• Assist with the preparation of tax filings by providing necessary documentation related to payables, including VAT, withholding tax, and other applicable taxes.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 2 years of experience in accounts payable, accounting, or finance, with knowledge of the hospitality or service industry.

Skills & Competencies

• Proficiency in accounting software such as Microsoft Dynamics or SAP.
• Proficiency in hotel management systems such as Opera or Micros.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong attention to detail with the ability to process large volumes of invoices while maintaining accuracy and completeness.
• Ability to analyze and reconcile financial data, identifying discrepancies and resolving them efficiently.
• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and work under pressure.
• Excellent written and verbal communication skills, with the ability to interact professionally with vendors and internal departments.
• Ability to handle sensitive financial information with discretion and maintain confidentiality.
• Strong problem-solving skills with the ability to address issues related to payments, vendor disputes, and accounting discrepancies.

Additional Information

• Opportunity to join an international, innovative, and fast-growing group committed to building new hotels and creating a global brand.
• Work in an environment that is creative, rewarding, and challenges the norm.
• Be part of a team passionate about creating great hospitality experiences and exploring new locations.
• Competitive package and plenty of development opportunities.