Workshop Administrator

Role Overview

Workshop Administrator at Ali & Sons Holding LLC. The role supports branch operations within Ali & Sons Motors – After Sales Services, maintaining accurate records and coordinating across Service and Workshop teams.

Company Overview

Ali & Sons is a well-established and diversified business group in the UAE committed to excellence, growth, and customer satisfaction. The organization operates leading global automotive brands and values accountability, precision, and service excellence.

Role Purpose

To ensure efficient branch administration, accurate documentation, and effective operational support to the Service Manager, Reception, Workshop Staff, and branch team.

Key Responsibilities

Administrative Support

• Support the Frontline and Back-office teams with daily administrative tasks.
• Support the Service Manager with office-related activities and other administrative duties.

Records & Documentation

• Maintain accurate branch records, documents, and filing systems.
• Manage job card storage, filing, and document transfers.
• Maintain Courtesy Car and employee records.

Payroll & Attendance

• Prepare HR requirements for monthly payroll, including attendance, leave, RTD, PR, and GRN creation.
• Monitor attendance, absence justifications, and leave applications in SAP and EDP.

Reporting & Coordination

• Prepare meeting minutes, reports, and presentations as required.

Qualifications & Experience

• Minimum 2 years of relevant experience in a similar administrative capacity.
• Bachelor's degree in any discipline or Diploma.
• Fluency in English is essential.

Skills & Competencies

• Computer literate.
• Knowledge of SAP, EDP, and EDMS is an advantage.

Additional Information

• Professional environment focused on teamwork and development.
• Career growth opportunities within a reputable organization.
• Exposure to leading global automotive brands and systems.