Warehouse Coordinator

Role Overview

Warehouse Coordinator at Alghanim Industries, coordinating different warehouse operational processes, including coordination with clearance teams, showrooms, and system processing of inbound and outbound documentation for operations.

Role Purpose

To coordinate warehouse operational processes, monitor system clearing of pending stock transfers and putaway actions, follow up on clearing variances in the system, and support supervisors across all system transactions, reports, and activities.

Key Responsibilities

Inbound Operations

• Coordinate with clearance team to prepare notification of arriving containers to warehouse for creation of advance shipping notifications.
• Receive and print Goods receipt vouchers.
• Update advance shipping notifications (ASN) on arrival of containers with bin locations, movable units, and quantity received.
• Send Stock Receipt Confirmation to the buyer on completion of updates, detailing any shortages, excess, or damage to stock received.
• Establish and maintain an Inbound Shipping Schedule to be updated as required and transmitted to the business team according to Service Standard basis.
• Create and maintain KPIs on Service Standards for Inbound Containers, with all relevant dates logged and a monthly report published.

Outbound Operations

• Create and print put-away lists.
• Monitor system clearing of pending stock transfers and putaway, following up on clearing variances in system.
• Handle customer picking and print Driver's Job documentation.
• Create and confirm outgoing transfer orders.
• Perform post goods issue and handle business unit requests.

Warehouse Returns & Special Requests

• Clear inbounds of customer and showroom returns.
• Prepare distribution for special requests from Product Managers and Showrooms.

Administration & Reporting

• Support the Supervisor's In-charge in all system transactions, reports, and activities.
• Create and maintain different stock-related reports using SAP databases.
• Support Supervisors in follow-up with Showrooms for pending stock transfers.
• Prepare reports for checking of picking and put-away activities.

Systems & Support

• Administer warehouse network at a minor level and troubleshoot both hardware and software-related problems.
• Assume other warehouse roles and activities as per Management and Superiors when required.

Qualifications & Experience

• 1 to 3 years of experience in a similar role operating in high-volume distribution operations.
• High school minimum.
• Diploma or Bachelor's Degree preferred.

Skills & Competencies

• Highly PC literate in MS Office applications.
• Understanding of KPI reporting and control procedures.
• Excellent communication skills, both verbal and written.
• Able to interact confidently with different internal and external parties.
• Highly customer focused with personal commitment to quality and attention to detail.
• Team player who can earn respect and is comfortable working in a results-oriented environment.