Travel Planner (for Private Family)

Role Overview

Travel Planner for a private family with Asico. This is a dedicated role managing all aspects of personal and family travel with a requirement for discretion, flexibility, and the ability to anticipate needs while coordinating complex, high-standard travel arrangements across multiple destinations.

Role Purpose

To plan, coordinate, and execute all family travel arrangements with precision and confidentiality, ensuring seamless experiences across multiple destinations and family members while maintaining the highest standards of service and discretion.

Key Responsibilities

Travel Planning & Booking

• Plan, book, and manage all family travel including flights, private jet charters, accommodations, and ground transportation
• Coordinate itineraries for multiple family members, including children, extended family, and guests, sometimes traveling separately
• Research and recommend destinations, experiences, and accommodations tailored to family preferences

Vendor & Stakeholder Management

• Liaise with private aviation companies, luxury hotels, villa rental agencies, and concierge services
• Coordinate with household staff, security, and personal assistants to align travel plans with the family's schedule

Documentation & Compliance

• Handle visa applications, passport renewals, and travel documentation for all family members
• Arrange travel insurance and ensure compliance with international travel requirements

Operations & Problem-Solving

• Manage last-minute changes, cancellations, and emergencies with speed and discretion
• Manage travel budgets and maintain detailed expense records
• Be available for occasional travel with the family, if required

Confidentiality & Discretion

• Maintain strict confidentiality regarding the family's travel plans and personal information

Qualifications & Experience

• Proven experience as a travel planner, personal assistant, or in a similar role supporting UHNW/private families
• Strong network of contacts in luxury travel, private aviation, and hospitality
• Background in luxury travel agencies, private aviation, or hospitality management (preferred)
• Existing relationships with luxury hotel groups, private jet operators, and concierge networks (preferred)
• Experience working within a family office or private household setting (preferred)

Skills & Competencies

• Exceptional discretion and ability to maintain confidentiality
• Excellent organizational skills with the ability to manage multiple, often changing priorities
• Strong communication skills and a calm, professional manner under pressure
• Fluency in English required
• Additional languages such as Arabic or French are a strong plus
• Valid driver's license, if local coordination is required

Additional Information

• Availability outside standard business hours, including evenings and weekends, as travel needs arise