Supervisor, Procurement and Contracts

Role Overview

Supervisor, Procurement and Contracts at ACWA Power. The role executes the procurement and contract process for assigned materials and services across all NMES plants and business operations.

Role Purpose

To execute the procurement and contract process for assigned materials and services for all NMES plants and business to ensure that contract and procurement requirements are met in line with NMES policies and procedures, whilst ensuring customer requirements are met in the most timely and cost-efficient manner.

Key Responsibilities

Procurement Cycle and Contracts

• Collate required information from plants and finalize specifications and requirements for the preparation of RFQs to be provided to the potential list of suppliers.
• Coordinate the procurement or contract cycle for assigned materials and services under the supervision of the Procurement & Logistic Manager to ensure procurement needs are met in a timely and cost-optimized manner.
• Administer terms of purchase in conjunction with relevant stakeholders and legal to ensure all procured materials and services are delivered as per the purchase order or contract.
• Take corrective measures in case of noted deviations and ensure that NMES interests are protected at all times.

Supplier Selection and Tender Process

• Carry out analysis of quotations and comparison statements with emphasis on price, quality, delivery period, and terms of payment.
• Assess market knowledge and previous contractor evaluations and provide inputs to the Procurement Manager for decision on suitable suppliers.
• Conduct negotiations of quotations with vendors to ensure that NMES gets the best value for money.
• Coordinate internal meetings with relevant stakeholders for assigned purchase orders to enable approval or modifications of requests for purchase order preparation.

Purchase Order Management

• Enter information into the system for generation of a purchase order and obtain proper approvals so that the PO can be generated in a timely manner.
• Ensure timely order acceptance from vendors.
• Ensure timely expediting with vendors to enable timely delivery of materials and services.
• Implement and coordinate relevant invoice processing activities in liaison with finance to ensure vendors receive payments as per contract terms.
• Take responsibility for PO amendments, including end user inputs.

Supplier Management

• Support the Vendor Development Officer to analyze vendor performance based on inputs of internal customers and achievement of contract obligations to identify the most suitable vendors for potential work involvement with the Group.
• Provide support for periodic vendor performance evaluation.

Contract Management

• Ensure that contracts are firmed up with suppliers based on standard NMES contract template.
• In case of any deviations to terms, coordinate with legal to have deviations agreed and formalized.
• Create outline agreements in SAP for all concluded contracts and ensure purchase orders are raised in SAP duly linking the outline agreement.

Supplier Database

• Support the process of identifying new suppliers to expand the company's preferred supplier database by conducting market research and updating supplier background and credentials.
• Ensure the Group's supplier database is timely and comprehensively updated with background information.
• Keep abreast of market information about suppliers, dealers, and Original Equipment Manufacturers to develop a good network of suppliers that can be contacted for critical requirements.

Expediting and Logistics Planning

• Follow up with suppliers for timely delivery of materials and provide feedback to buyers in case of expected delays to enable prompt corrective actions.
• Based on information provided by the Purchasing function, prepare schedules and coordinate with suppliers and logistics service providers to arrange for delivery of supplies or parts.
• Make appropriate arrangements to ensure timely and accurate delivery of materials as per planned schedules.
• Implement contingency plans in case of delays to ensure operation and maintenance schedules are not disrupted due to material unavailability.

Policies, Processes, Systems & Procedures

• Adhere to all relevant organizational and departmental policies, processes, standard operating procedures and instructions so that work is carried out to the required standard and in a consistent manner.
• Ensure full alignment to local country procurement regulations.
• Comply with Corporate Information Security Policies and Procedures.

Health, Safety, Security & Environment

• Adhere to all relevant health, safety, security and environmental procedures, instructions and controls.
• Implement the same to vendors and contractors through PO and contract terms to ensure the safety of employees and environmental compliance.

Qualifications & Experience

• Bachelor degree in Engineering, Materials Management, Logistics and Distribution or equivalent.
• 7–10 years' experience in the same field, preferably in the Power industry on local and international procurement.

Skills & Competencies

• Good ability to find vendors in the UAE and KSA market related to materials and services in the Power Industry.
• Ability to look at improvements and manage daily operations simultaneously.
• Ability to work efficiently under pressure.
• Quality of taking complete responsibility of tasks and willingness to go beyond current role to ensure timely deliverance of responsibility.
• Working knowledge of SAP system.
• Knowledge of law, regulations and contracts including terms and conditions.
• Ability to understand materials or services with a sourcing perspective.
• Planning and organizing skills.
• Ability to develop relationships with new vendors.
• Attention to detail.
• Process orientation.
• Team player with ability to work with multi-national teams.
• Good negotiation skills.
• Awareness of Quality, Occupational Health and Safety and Environment Management Systems.
• Understanding of procurement-related risks and their possible mitigations.