SPECIALIST, FREIGHT

Role Overview

Specialist, Freight at alfanar, located in Riyadh, Saudi Arabia. This role supports the company's supply chain operations through customs clearance and freight management activities.

Company Overview

alfanar is headquartered in Riyadh, Saudi Arabia and operates construction and manufacturing businesses, design and development centers, and facilities across the Middle East and other countries. The company is involved in electrical, electromechanical and civil engineering construction; manufacturing and marketing electrical construction products; and allied engineering services. alfanar comprises three main divisions: alfanar electric, alfanar Construction, and alfanar Building Systems. alfanar electric, the industrial arm, manufactures low, medium and high voltage electrical construction products and operates facilities in Riyadh and Jubail (Saudi Arabia), Dubai (UAE), and London (UK), with a development and engineering center in Chennai, India. The alfanar Industrial Complex in Riyadh's Third Industrial Zone spans 700,000 square meters and houses the company's facilities, including a comprehensive infrastructure with a data and communication center and commercial zone.

Role Purpose

Carry out customs clearance activities for import and export shipments by preparing documentation, coordinating with forwarders and authorities, and ensuring compliance with legal and regulatory requirements. The role supports shipment planning, monitoring, and problem resolution to enable timely delivery.

Key Responsibilities

Review and Validation

• Receive shipping requests (IBD) from the purchase officer and review for accuracy.
• Identify and coordinate with the purchase officer to resolve discrepancies in purchase orders.

Compliance and Exemptions

• Verify that cargo descriptions meet alfanar's legal duty exemption criteria and match the specified materials.
• Initiate exemption requests for items not included in the exemption list.

System Processing

• Process IBD in the system and ensure updates are completed accurately and on time.

Shipment Planning and Coordination

• Collect shipment details such as packing, quantity, weight, and volume, and confirm readiness with the shipper.
• Determine shipment type (FCL, LCL, consolidation) and obtain rates or review rate contracts with forwarders.
• Compare rates and select the most cost-effective and efficient option after obtaining supervisor confirmation.
• Release the Freight Order (routing request) to the selected forwarder.

Shipment Execution and Monitoring

• Coordinate with shippers and forwarders to arrange timely pickup and shipment movement.
• Monitor lead times to ensure adherence from origin to destination.

Documentation and Communication

• Maintain communication with forwarders and shippers, reporting any deviations and corrective measures.
• Ensure all shipping documents are issued in compliance with local regulations and Freight Order requirements.
• Confirm that shipping documents are available before the shipment arrives at the port.

Insurance and Claims

• Assist in initiating and processing insurance claims.
• Provide the insurance specialist with necessary claim documentation in a timely manner.

Performance and Accountability

• Perform planned activities to meet operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide periodic reports detailing deviation and execution of planned tasks.
• Solve related problems and escalate complex operational issues.
• Obtain updated soft and technical skills related to the job.

Quality and Compliance

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.
• Comply with related policies, procedures and work instructions.
• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products and services.

Process Improvement

• Coordinate well-defined written systems, policies, and procedures and seek automation opportunities.

Qualifications & Experience

• Bachelor Degree in Transportation, Logistics, or any relevant field.
• 2 to 4 years of work experience.

Skills & Competencies

• Shipping Management.
• Supply Chain Best Practices.
• Supply Chain Standards and Procedures.