Site Project Management Officer (Fixed Term Contract)

Role Overview

Site Project Management Officer (Fixed Term Contract) at DP World, Fujairah, UAE.

Role Purpose

Support Project Managers and the Group Planning & Project Management Department (GPPMD) Strategy & PMO team in deploying, operating, monitoring, and controlling PMO services for ongoing projects. With multiple projects at various stages, the role will focus on project reporting, cost control support, PMO processes and governance, and data management to ensure successful delivery and consistent high-level stakeholder satisfaction through reliable and timely project information and controls.

Key Responsibilities

Reporting & Dashboards

• Prepare and maintain Weekly Progress Reports and Monthly Flash Reports as per agreed deadlines with GPPMD Strategy & PMO Section for planning-phase and executing-phase projects.
• Develop and maintain project dashboards, KPI trackers, and executive summary reports for senior management and stakeholders, including consolidated programme-level views.
• Consolidate project data from multiple workstreams to produce portfolio-level status reports highlighting progress across active execution projects and upcoming milestones.
• Support preparation of Board papers, steering committee presentations, and gate review documentation.
• Track and report on cross-project interfaces and interdependencies, flagging potential conflicts or delays that could impact the overall programme.
• Ensure data accuracy and consistency across all reporting outputs through regular quality checks and reconciliations.

Cost Control Support

• Support Project Managers and GPPMD Strategy & PMO team with tracking project expenditure against approved budgets and forecasts for projects in execution.
• Assist in maintaining the project Financial Control System, including commitment tracking, invoice processing status, and cash flow monitoring.
• Prepare cost variance reports highlighting deviations from budget with analysis of causes and recommended corrective actions.
• Support updating cost estimates at completion (EAC) and estimates to complete (ETC) in coordination with project teams.
• Assist with preparation and processing of Change Request Forms and maintain an updated Change Log for each project, including changes from interface conflicts or scope adjustments.
• Support earned value analysis by integrating cost and schedule data to provide performance metrics (CPI, SPI).

PMO Processes & Governance

• Follow instructions and guidelines stipulated in the Project Implementation Manual and Project Life-Cycle Process Maps set by GPPMD.
• Support development and maintenance of project management documents as required by Project Managers, including Project Charters, Risk Registers, Lessons Learned, RAID Logs, Interface Registers, and Final Reports.
• Ensure all key project documents are up to date and recorded in the department's Document Management System (DMS) with all necessary updates and approvals.
• Support project teams in adhering to ISO9001 requirements for governance and documentation.
• Support GPPMD Strategy & PMO team during audits and certification requirements.
• Contribute to continuous improvement initiatives for PMO processes, templates, and systems.

PMO Systems & Data Management

• Maintain up-to-date project data and relevant documents in the Project Portfolio Management System (PPMS) and associated project folder structure within SharePoint.
• Support Project Managers with providing project reports and dashboards when required, including extracting data from various project systems.
• Support project teams with operating the Document Management System when required.
• Update the project Financial Control System when required by Project Managers.
• Assist in data cleansing, standardisation, and migration activities as the PMO matures its systems and tools.

General

• Promote PMO best practices and awareness across the department to ensure consistent approach to project management standards.
• Act as an ambassador for the organisation, promoting and demonstrating positive behaviours in harmony with the company's principles, values, and culture.
• Ensure the highest level of safety in all activities; understand and follow the company's Code of Conduct and Ethics policies.
• Perform any additional tasks assigned by the line manager.

Qualifications & Experience

Education

• Bachelor of Science (BSc) in Engineering required.

Certifications

• PMO or project management certification preferred (e.g., PMI-PMOCP, PMP, or IPMO).

Experience

• Minimum 3 years of experience in project management, planning, or project controls, preferably in capital construction projects; minimum 1 year working in a PMO function.
• Experience with project reporting, cost tracking, and project controls in large-scale infrastructure or port/terminal projects preferred.
• Exposure to projects in execution phase, including familiarity with interface tracking and multi-project coordination, is an advantage.
• Familiarity with Master Plan development and multi-workstream programme environments is an advantage.

Skills & Competencies

Technical Skills

• Proficiency in Microsoft Office 365 Suite with advanced Excel skills required.
• Experience with Power BI or similar data visualisation tools preferred.
• Knowledge of PMO roles and responsibilities and project management concepts preferred.
• Knowledge of ISO9001 protocols and requirements, particularly related to project documentation and project governance, preferred.
• Familiarity with project portfolio management systems.

Soft Skills

• Proficiency in both English and Arabic (written and spoken) required.
• Strong analytical thinking; ability to break down problems or situations systematically into component parts and identify relationships between them.
• Excellent written and verbal communication skills; ability to prepare clear, concise reports and presentations.
• Ability to work with teams from a range of backgrounds and in a multicultural environment.
• Proactive, self-motivated, able to work autonomously with attention to detail.
• Ability to work flexibly and quickly grasp knowledge of new knowledge areas, systems, and tools.
• Familiarity with industry and professional standards in the field of capital construction and project controls.

Additional Information

• Fixed term contract position.