Job description
Role Overview
Secretary position at Egis Group in Kuwait City, Kuwait. This role provides essential administrative support to the organization, ensuring smooth day-to-day operations and facilitating effective communication across departments.
Company Overview
Egis is an international player active in architecture, consulting, construction engineering and mobility services. The company operates in 100 countries with 19,500 employees globally, creating and operating intelligent infrastructures and buildings that respond to the climate emergency and contribute to sustainable territorial development. In the Middle East, Egis has 3,500 employees across 8 countries and has delivered over 700 complex development projects. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis provides comprehensive engineering, consulting, and project management services to regional governments, investors, and developers.
Role Purpose
To provide detail-oriented and organized administrative support that ensures smooth organizational operations, facilitates effective communication across departments, and enables team members to focus on core responsibilities through efficient and reliable assistance.
Key Responsibilities
Calendar & Meeting Management
- Manage executive calendars, schedule meetings, and coordinate appointments with internal and external stakeholders
Documentation & Records
- Prepare, format, and maintain professional correspondence, reports, and documentation
- Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of information
Data Management
- Perform data entry tasks with accuracy and attention to detail
Communications
- Screen and direct phone calls, emails, and visitor inquiries in a professional manner
Office Operations
- Coordinate office operations, including ordering supplies, managing inventory, and maintaining office equipment
Events & Support
- Assist with event planning and coordination, including meeting preparation and logistics
- Support multiple team members or departments with administrative tasks as needed
Confidentiality & General Duties
- Maintain confidentiality and handle sensitive information with discretion
- Perform general clerical duties and other administrative tasks to support organizational efficiency
Qualifications & Experience
- Proven experience in a secretarial or administrative support role
- Experience in a corporate or professional office environment (preferred)
Skills & Competencies
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
- Familiarity with scheduling software and calendar management tools (preferred)
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Demonstrated ability to multitask and prioritize competing demands
- Exceptional attention to detail and accuracy in all work
- Professional demeanor and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information appropriately
- Problem-solving mindset and proactive approach to identifying solutions
- Customer service orientation and supportive attitude toward team members