Sales Administrator

Role Overview

Sales Administrator at Ali & Sons Holding LLC, Sales & Marketing department, Dubai. The role manages Skoda vehicle orders, reporting, invoicing, stock information, and sales administration while ensuring seamless communication between the Brand Manager, Sales Team, and other departments.

Role Purpose

Ensure all reporting and data requirements for the Skoda Principal are completed accurately and within required timelines, while supporting the Sales Team with essential specification, pricing, ordering, invoicing, and stock information.

Key Responsibilities

Reporting & Principal Compliance

• Update the Skoda vehicle reporting system in line with Skoda Principal and Ali & Sons requirements.
• Prepare and complete weekly Skoda Principal reports, including accurate customer details for the CSS program.
• Complete and submit monthly support claims to Skoda Principal.

Order & Inventory Management

• Place all Skoda vehicle orders, ensuring updates and changes are accurately maintained in line with Skoda bulletins.
• Maintain the internal stock board and stock lists, ensuring all information is accurate and up to date.
• Coordinate vehicle checking at the port and ensure the timely transfer of vehicles to the storage facility.

Sales Support & Documentation

• Provide the Sales Team with accurate and timely vehicle specification and pricing information.
• Check and confirm all Skoda invoices and ensure timely follow-up.
• Process all internal sales invoices and related documentation.

Administrative Support

• Manage external reports, processing, and filing related to extended warranties.
• Provide administrative support and perform other duties as assigned by the Brand Manager.

Qualifications & Experience

• Bachelor's Degree or Diploma.
• General understanding of business operations gained through relevant experience within the business.

Skills & Competencies

• Fluency in English is essential; Arabic is preferred.
• Computer literate with the ability to work confidently with reporting systems and standard computer applications.
• Accountability, communication, professional integrity, creative problem-solving, initiative, adaptability, teamwork, and customer relationship management.

Additional Information

• Professional and collaborative working environment.
• Opportunities for career development and growth.
• Exposure to a leading international automotive brand and dealership operations.
• Culture built around accountability, teamwork, customer service, and operational excellence.
• Opportunity to work closely with Sales, After Sales, Accounts, Administration, and customers.