Job description
Role Overview
Purchasing & Receiving Officer at Accor, Rixos Premium Saadiyat Island, located on Saadiyat Island, Abu Dhabi. This role is designated for Emirati talent.
Company Overview
Rixos Premium Saadiyat Island is a luxury resort located on the pristine beach of Saadiyat Island with clear blue waters and fine white sands overlooking the Arabian Gulf. At Accor, the organization is committed to diversity and inclusion, aiming to attract, recruit, and promote diverse talent. The team operates as Heartists, putting heart at the center of everything, delivering heartfelt hospitality in an engaging, enthusiastic, and professionally rewarding environment.
Role Purpose
The Purchasing & Receiving Officer manages day-to-day purchasing and receiving activities while coordinating closely with suppliers, purchasing, finance, stores, and hotel departments to ensure timely availability of quality products, accurate documentation, and cost control.
Key Responsibilities
Purchasing & Procurement
- Manage day-to-day purchasing activities in accordance with hotel policies and approved procedures.
- Prepare and process purchase orders based on approved requisitions and operational requirements.
- Coordinate with suppliers to obtain quotations, confirm prices, availability, and delivery schedules.
- Assist with monitoring supplier performance, pricing, delivery times, and product quality.
- Maintain professional relationships with suppliers and internal departments.
Receiving & Inspection
- Receive and inspect all incoming goods and supplies delivered to the hotel.
- Verify delivered items against purchase orders, delivery notes, specifications, quantities, and quality standards.
- Identify and report discrepancies, damaged goods, incorrect deliveries, or quality issues to the relevant departments.
- Conduct regular checks to ensure received goods meet agreed specifications and standards.
- Ensure compliance with health, safety, hygiene, and food safety requirements when receiving food and beverage products.
Documentation & Records
- Ensure all receiving documents are accurately completed and properly recorded.
- Maintain accurate records of purchases, deliveries, invoices, and receiving reports.
- Ensure proper documentation and approvals are obtained before processing purchases and receiving goods.
- Work closely with Finance to ensure purchasing and receiving records match invoices and supporting documents.
- Ensure confidentiality, accuracy, and integrity of purchasing and receiving information.
Coordination & Storage
- Coordinate with the Stores and relevant hotel departments for the proper handling and storage of received items.
- Follow hotel standards for food, beverage, operating supplies, equipment, and other purchased items.
- Support inventory control and stock management activities when required.
General Duties
- Perform other duties and responsibilities assigned by management.
Qualifications & Experience
- Previous experience in purchasing, receiving, procurement, stores, or a similar role, preferably within a hotel or hospitality environment.
- Knowledge of purchasing and receiving procedures and documentation.
- Good understanding of supplier coordination and basic cost-control principles.
Skills & Competencies
- Strong attention to detail and numerical accuracy.
- Good organizational and time-management skills.
- Ability to identify discrepancies and resolve receiving issues efficiently.
- Good communication and interpersonal skills.
- Proficiency in Microsoft Office; experience with hotel procurement or inventory systems is an advantage.
- Ability to work effectively with multiple departments in a fast-paced hotel environment.
- Good command of English; additional languages are an advantage.
Additional Information
- Employee benefit card offering discounted rates in Accor worldwide.
- Learning programs through Accor Academies.
- Opportunity to develop talent and grow within the property and across the world.
- Ability to make a difference through Corporate Social Responsibility activities, including Planet 21.