PURCHASING OFFICER

Role Overview

Purchasing Officer at Napco National.

Role Purpose

Process purchase orders, manage vendor and client relationships, oversee product delivery and receipt, maintain purchasing records, and handle supplier claims to ensure timely and accurate procurement of required items.

Key Responsibilities

Vendor & Client Management

• Meet with vendors and clients to process orders.
• Handle claims with suppliers whenever needed.
• Notify market price differences in order to take proper decisions.

Delivery & Warehouse Coordination

• Liaise with delivery and warehouse teams to ensure goods are received on time.
• Deliver purchased items to business unit stores and seek their signature on Delivery Note.
• Inspect purchased products upon delivery and report any issues timely.

Order Processing

• Process order purchasing of required items from the market based on purchase order directions.
• Scan invoices with received date and delivery note number.
• Prepare daily Delivery Note consolidating all daily purchases per business unit.
• Scan Delivery Note alongside all invoices and relay them to Corporate Business Unit Coordinators.

Records & Reporting

• Update all records of purchased products.
• Write reports on purchases made and perform cost analysis.
• Attend and contribute to meetings with staff and other stakeholders.